Deputy Director for General Issues. Job description of the deputy general director for general issues. Roles and responsibilities

Job description the deputy director establishes his powers, duties and limits of responsibility. In the article you will find an example standard instruction deputy director for general affairs and a sample approval order.

From the article you will learn:

Even small business difficult to manage alone. It is even more difficult to be the head of a large growing company that even an experienced leader may not be able to manage. To quickly resolve all administrative and economic issues, avoiding the "snowball" effect, additional leadership positions... The deputies are delegated some of the director's powers - for example, the right to control the material and technical support of the enterprise or the reception of arriving delegations. The specific directions and tasks that the deputy director deals with are fixed by the job description and other local documents.

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The answer was prepared jointly with the editors

Nina Kovyazina answers,
Deputy Director of the Department of Medical Education and Personnel Policy in Healthcare of the Ministry of Health of Russia

Job descriptions are compulsory only by state bodies (Article 47 of the Law of 27.07.2004 No. 79-FZ). It is impossible to fine an organization that is not a government agency for the absence of instructions (letter from Rostrud dated 09.08.2007 No. 3042-6-0). At the same time, there are strong arguments in favor of ...

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Job responsibilities of the Deputy Director

Each organization has its own specifics that determine what exactly the deputy director should do: job responsibilities for the same position in the staffing table of a legal, commercial and industrial company, as a rule, have noticeable differences. But there are also similarities. So, the deputy for general issues is usually entrusted with the management of the economic services of the administration and production departments, namely:

  • participation in the development of local sanitary standards, projects and plans for the repair of premises or equipment;
  • preparation of memos, reports and estimates on economic issues;
  • reception and accommodation of seconded specialists;
  • control over the observance of the organization's personnel by the rules fire safety, industrial sanitation and labor protection;
  • coordination of the work of the reporting departments and teams;
  • participation in meetings of technical commissions and organization of SOUT ( special rates of workplaces for working conditions);
  • control of the conditions and terms of performance of economic and financial contracts with suppliers, partners, customers;
  • quality control of work storage facilities and financially responsible employees.

The list is conditional - each employer supplements and expands it at its discretion. The deputy director for development, legal or production issues carries out completely different assignments. All job characteristics - nuances labor function, the procedure for appointment and dismissal, requirements for work experience and employee qualifications - should add to the job description.

Job description of the deputy director: structure and content

In order not to miss anything in the development process and get a really easy-to-use document at the end, take a ready-made job description template as a basis. The proposed sample can be used by both commercial and budget organizations and consists of five sections:

  • general provisions;
  • job responsibilities;
  • employee rights;
  • employee responsibility;
  • order revision of instructions.

The first section is devoted to general information about the position. Indicate in what order the deputy director is appointed, who replaces him during illness or vacation. A list of qualification requirements can also be added here.

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List your job responsibilities in detail and point by point. So both the employee and his immediate supervisor will understand what exactly the deputy should do:

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The rights of the employee and the measures of responsibility applied to him can not be described in detail, being limited to general wording. Remember that the director, his deputies and Chief Accountant belong to a special category of workers who bear full financial responsibility even without concluding an appropriate contract.

What material liability employee (including managerial) and under what circumstances does it occur? Answers - in the materials of "Systems Kadry":

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The last section contains the terms and conditions for revision of the document. The law does not establish clear requirements in this regard, and the general practice boils down to revising job descriptions as necessary (if the company's management system or technologies used in production change), but at least once every five years.

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How to approve the job description for the position of deputy director

At the bottom of the form, be sure to leave a place for the certification details. Here are the signatures of the officials to whom the instruction is sent on approval, and there is a field for the signature of the employee to whom the document applies (issue a second copy for storage at the workplace).

Deputy Director - the position is ambiguous, because we can talk about both the “right hand” of the manager, and the employee who is entrusted with a limited list of tasks that are far from being of paramount importance. Therefore, it is so important to develop a convenient, competent and meaningful job description.

Mini test for self-test.

How is the job description approved?

  1. only by a separate order;
  2. only with the help of a special stamp affixed on the document;
  3. both are valid.

OFFICIAL INSTRUCTIONS OF THE DEPUTY GENERAL DIRECTOR OF CJSC ON GENERAL ISSUES - FIRST DEPUTY.

1. GENERAL PROVISIONS

1.1. The main task of the deputy general director on general issues, the first deputy is the organization of work to ensure economic services, proper condition in accordance with the rules and regulations of industrial sanitation and fire safety of buildings and premises, creating conditions for effective work the personnel of the enterprise.

1.2. The deputy general director for general issues is appointed and dismissed by the order of the general director of the enterprise in agreement with the founder.

1.3. A person with a basic or complete higher education in the relevant field of study and work experience in administrative work for at least 3 years is appointed to the position of Deputy General Director for General Issues.

1.4. The deputy for general affairs reports directly to the general director of the enterprise.

1.5. Supervises the work of the company's maintenance personnel (green economy service, washing shop, vehicle drivers).

1.6. For the period of absence of the deputy on general issues, his duties are performed by the general director-chief doctor of the CJSC, or another official appointed by the order of the general director.

1.7. The deputy general director for general issues - the first deputy, according to the job description, should know:

Fundamentals of organization and management of health care;

Resolutions, orders, orders, other guiding and normative materials for the administrative and economic services of the enterprise;

The structure and organization of the enterprise and its specialized departments;

Prospects for the technical, economic and social development of the health resort business;

Production facilities of the enterprise;

The procedure for the development and approval of plans for the production and economic activities of the enterprise;

Business methods and enterprise management;

The procedure for the conclusion and execution of contracts with outside organizations (persons) for the provision of services;

Organization of timekeeping at the enterprise;

The procedure and terms of reporting;

Means of mechanization of manual labor in household services;

The procedure for the purchase of furniture, inventory, office supplies and registration of payments for services;

The experience of leading enterprises in the field of economic services;

Fundamentals of Economics, Organization of Production and Management;

Achievements of science and technology in Ukraine and abroad in the health resort business and the experience of other health resort institutions;

Forms and methods of organizing production, labor and management;

The scheme for alerting the personnel of the enterprise on especially dangerous infections and on civil defense;

Functional responsibilities of subordinate employees;

Staffing table;

Dates, time and place of business qualification classes, OOI, civil defense, sanitary days, sanitary hours, trade union meetings and other public events;

Disinfection current and final, disinfectants, their preparation and use, disinsection and deratization, means used for these purposes;

Computer equipment operating rules;

Primary requirements state standards for organizational and administrative documentation;

Law of Ukraine "On Labor Protection";

Law of Ukraine "On Fire Safety";

Normative documents and acts on labor protection;

Labor protection rules and regulations;

Fire safety and industrial sanitation rules;

Electrical safety rules;

Internal labor regulations;

Labor protection and fire safety instructions;

Law of Ukraine on Civil defense;

Regulations on the Civil Defense of Ukraine;

Collective agreement;

Fundamentals of Labor Law;

Job description.

2. FUNCTIONS

2.1. The area of ​​work of the Deputy General Director for General Issues - First Deputy is the organization of work to ensure economic services, proper condition in accordance with the rules and norms of industrial sanitation and fire safety of buildings and premises assigned to the enterprise territory, creating conditions for the effective work of the enterprise personnel.

The workplace is an office located in the administrative building and equipped for work with the necessary regulatory and methodological documentation.

2.2. Deputy General Director for General Issues - First Deputy:

2.2.1. Receives assignments from the general director of the enterprise and performs his duties in accordance with this job description, labor protection instructions and other regulatory documents.

2.2.2. Takes part in the development of plans for the current and capital repairs of fixed assets of the enterprise, in the preparation of estimates and economic expenses.

2.2.3. Provides divisions of the enterprise with furniture, household inventory, mechanization of engineering and managerial labor, supervises their preservation and timely repairs.

2.2.4. Organizes the registration of the necessary materials for the conclusion of contracts for the provision of services, the receipt and storage of the necessary household materials, equipment and inventory, provides them with the divisions of the enterprise, as well as keeping records of their expenses and drawing up the established reporting.

2.2.5. Controls the rational expenditure of materials and funds allocated for administrative purposes.

2.2.6. Organizes reception, registration and the necessary services for delegations and persons who have arrived on business trips.

2.2.7. Supervises works on ordering, landscaping and cleaning of the territory, festive decoration of building facades, etc.

2.2.8. Organizes economic services for meetings, conferences, schools and seminars for the exchange of best practices and other events held at the enterprise.

2.2.9. Ensures the implementation of fire-fighting measures and the maintenance of fire-fighting equipment in good condition.

2.2.10. Takes measures to introduce mechanization of labor of service personnel.

2.2.11. Carries out management and control over the work of the green economy service, washing shop, vehicles and material-responsible persons of the enterprise.

2.2.12. Prepares the established reporting documentation on a monthly basis.

2.2.13. Draws up and monitors the implementation of action plans of the economic service to prepare the health resort for work in the spring-summer and autumn-winter periods, and also takes part in the development of a comprehensive plan of the enterprise.

2.2.14. Studies the company's need for materials, overalls, special footwear.

2.2.15. Draws up annual applications for them, and also monitors their rational use.

2.2.16. Organizes and carries out work to improve the business qualifications of the company's service personnel.

2.2.17. Supervises the training of service personnel (green services, washing shop, vehicles) on labor protection, fire safety.

2.2.18. Conducts a timely inspection of the territory, divisions of the enterprise, inspection of buildings, structures and workplaces.

2.2.19. Carries out control over the observance of the economy regime and norms of consumption of fuel, water, electricity in the economic service of the enterprise.

2.2.20. Develops job descriptions for subordinates and monitors their implementation.

2.2.21. Provides timely and reliable accounting and provision of reports and other information on the work of the administrative and economic service of the enterprise to the regulatory authorities.

2.2.22. Provides a monthly progress report.

2.2.23. Takes part in work on social development the collective of the enterprise, participates in the development, conclusion and implementation of the collective agreement.

2.2.24. Participates in the work of the technical council of the enterprise.

2.2.25. Organizes supervision over the safe and technical condition of building structures in accordance with the "Normative documents on the inspection, certification, safe and reliable operation of buildings."

2.2.26. Carries out work and is responsible for the general state of labor protection, fire safety, electrical and industrial safety, industrial sanitation in the service of green economy, washing shop, vehicles.

3. OFFICE RESPONSIBILITIES Deputy General Director for General Issues - First Deputy is obliged to:

3.1. Perform the functions assigned to it in a quality manner and in a timely manner in accordance with the Charter of CJSC Sanatorium Saki, current legislation, the requirements of regulations, regulations and instructions.

3.2. Solve all issues within the rights granted to him.

3.3. Perform daily tasks received from the general director of the enterprise and tasks, in accordance with the approved work plan.

3.4. Take timely measures to prevent theft of material assets of the enterprise, damage to the property of the enterprise.

3.5. Conduct the selection and placement of personnel in subordinate services, monitor their implementation functional responsibilities; petition the general director of the enterprise for the encouragement or imposition of disciplinary sanctions on the personnel of subordinate services. Monitor the implementation of the internal labor regulations by the personnel of the green economy service, the washing shop, and the drivers of vehicles.

3.6. Participate in the development and implementation of annual and long-term plans organizational and economic measures to increase the level of economic operation of buildings and structures, in the introduction of new production technologies at the enterprise in order to increase the reliability and safety of work.

3.7. Organize and manage work on the introduction of mechanization of technological processes, the widespread dissemination of advanced experience in the operation of fixed assets of the enterprise.

3.8. Prepare draft orders related to the activities of the enterprise on administrative and economic issues.

3.9. Monitor the improvement, landscaping and cleaning of the territory, timely removal household waste from the territory of the enterprise; festive decoration of building facades.

3.10. Organize economic services for meetings, conferences, elections and other events held in the sanatorium.

3.11. Participate in the conclusion of contracts for the provision of services with organizations and individuals, prepare the necessary materials for their conclusion and monitor compliance with the terms of the contracts.

3.12. Participate in the acceptance of completed works.

3.13. Exercise control over the rational use of materials and funds allocated for economic purposes.

3.14. Exercise control over the timely preparation of applications for the provision of the enterprise with materials, furniture, household equipment, means of mechanization of engineering and managerial labor.

3.15. Supervise their preservation and timely repair.

3.16. To develop and implement measures to prepare the enterprise for work in the spring-summer and autumn-winter periods.

3.17. Organize and supervise work on the introduction of mechanization of technological processes, contribute to the wide dissemination of advanced experience in the operation of fixed assets of the enterprise.

3.18. Monitor the operation of telephone networks, radio, television, including cable. Take measures for their timely repair, replacement, modernization, etc.

3.19. Supervise personnel training and advanced training of subordinate personnel.

3.20. Supervise the training of the personnel of the green economy service, the washing shop, drivers of vehicles on labor protection, fire safety rules, electrical and technological safety and industrial sanitation.

3.21. In a timely manner, comply with the instructions of the Gosnadzorokhrantrud, fire, sanitary inspection and other regulatory authorities.

3.22. Introduce more modern and safer methods of work, structures, fences, devices, safety devices aimed at improving working conditions, industrial sanitation, preventing accidents, industrial injuries and occupational diseases.

3.23. According to your work plan, make rounds in structural units enterprise, reflect the identified deficiencies in the work in the bypass logs and control their elimination.

3.24. Prepare and give proposals on the organization of payment and working conditions of the company's operating personnel, as well as on other social issues collective for their inclusion in the collective agreement.

3.25. Take part in the work of the commission for the development of a collective agreement.

3.26. Monitor the implementation of measures related to the economic service of the enterprise included in the collective agreement.

3.27. To take an active part in the work of the technical council of the enterprise, to report on their work, to make reports, to make proposals for improving the work of the economic service of the enterprise.

3.28. Provide safe and favorable working conditions for employees of subordinate services; develop job descriptions for the engineering and technical personnel of these services; control the provision of services with instructions on labor protection, fire, electrical and industrial safety, industrial sanitation and other regulations for the employees to fulfill their functional duties.

3.29. Conduct and provide training, briefings and knowledge testing of service personnel on labor protection, fire, electrical and industrial safety, industrial sanitation, labor legislation and monitor their timely implementation.

3.30. Constantly monitor the state of labor protection, fire, electrical and industrial safety, industrial sanitation in the economic service; participate in the work of the commissions for the operational control of labor protection at the enterprise.

3.31. Ensure clear actions of the enterprise maintenance personnel when emergency situations, accidents, fires, why supply them with instructions and other regulations on their actions in the above situations.

3.32. Participate in the work of the commission for checking the knowledge of personnel on labor protection, fire, electrical and industrial safety, industrial sanitation and the Labor Code of Ukraine.

3.33. Carry out work on certification and rationalization of workplaces in the economic service of the enterprise.

3.34. Control the timely submission of applications for the necessary overalls, safety footwear, sanitary clothing and footwear and other personal protective equipment, special soap, special food in accordance with the current standards, as well as monitor their timely issuance and correct use.

3.35. Constantly monitor the observance by the operating personnel of the rules and regulations of labor protection, fire, electrical and technological safety, industrial sanitation, labor discipline, internal labor regulations.

3.36. Suspend service workers from work in case of violations, non-observance of rules, norms, instructions on labor protection, fire, electrical, technogenic safety, industrial sanitation and internal labor regulations of the enterprise.

3.37. Conduct work on conservation and de-conservation of the company's fixed assets.

3.38. Regularly conduct inspections of the technical condition of buildings and structures, check the availability and serviceability of grounding, the availability of technical documentation. If malfunctions are detected, take measures to eliminate them in a timely manner.

3.39. Stop the work of machines, mechanisms and other equipment in the administrative and economic service, if there is a threat to the life and health of employees of the enterprise, and immediately notify the general director of the enterprise.

3.40. Do not allow personnel to work on faulty equipment, in the absence of personal protective equipment and without training and appropriate instruction on labor protection, fire, electrical and industrial safety, industrial sanitation.

3.41. Take measures to immediately eliminate the causes and conditions that can lead to an accident, occupational disease, cause downtime, an accident or other damage, and if it is not possible to eliminate these reasons on their own, immediately notify the general director of the enterprise about this.

3.42. Exercise control over the safe storage, transportation and use of radioactive, poisonous, explosive, flammable and other substances and materials.

3.43. Monitor the passage of preliminary and periodic medical examinations employees of subordinate services (at least once a year).

3.44. Participate in the work of commissions for the investigation of accidents at the enterprise.

3.45. Know and fulfill the tasks facing the economic service for the enterprise's civil defense, the capabilities of the subordinate forces and means of the enterprise's civil defense, and their security.

3.46. Inform the general director or chief of staff of civil defense and emergency situations of the enterprise about the prerequisites for emergencies at the facilities of the enterprise.

3.47. Perform their duties as part of the non-staff formation of the enterprise's civil defense.

3.48. To undergo training according to the Plan of preparation of the enterprise's civil defense.

3.49. Participate in the development of an action plan for the enterprise's civil defense in the event of a threat and liquidation of the consequences of accidents, catastrophes and natural disasters.

3.50. Know the warning signals of the GO, the order of action on them and carry it out.

3.51. Upon receipt of a signal, immediately take measures to eliminate and investigate all emergencies at the enterprise and at the same time inform the general director of the enterprise, as well as the interested organizations of the city (SES, police, fire department, etc.) about the incident.

3.52. To take part in the propaganda of civil defense issues among the employees of the enterprise.

3.53. Provide first aid to victims of accidents and emergencies at the facilities of the enterprise.

3.54. Observe the rules and regulations of labor protection, fire safety and industrial sanitation.

3.55. Know and comply with the requirements of regulatory enactments on labor protection, fire, electrical and industrial safety, industrial sanitation, instructions and technological equipment and other means of production, use means of collective and individual protection.

3.56. Comply with labor protection obligations stipulated by the collective agreement and internal labor regulations.

3.57. In a timely manner, undergo training and knowledge testing on labor protection, fire, electrical and industrial safety, industrial sanitation, high-risk facilities and labor legislation in educational and methodological centers.

3.58. Improve your qualifications by constantly studying special literature, periodicals.

3.60. Cooperate with the administration of the enterprise in organizing safe and harmless working conditions, personally take all feasible measures to eliminate any production situation that poses a threat to his life and health or the people around him and the environment. Report the hazard to the general director of the facility.

3.61. Participate in the organization of sanitary days and sanitary hours at the enterprise, control the schedules of their holding, issue tasks to the green economy service and monitor their implementation.

3.62. Observe the work schedule, labor and production discipline, provided for by the internal labor regulations of the enterprise.

3.63. To be at work in a normal state of health that does not interfere with the performance of their functional duties.

3.64. Provide written explanations in case of violation of the internal labor regulations.

3.65. Comply with the requirements of general moral and ethical standards and deontology.

3.66. Ensure the complete safety of the property entrusted to him. Take good care of your property and take urgent action to prevent damage.

3.67. Actively participate in public life collective.

3.68. Comply with the requirements of the collective agreement.

4. RIGHTS According to the job description, the Deputy General Director has the right to:

4.1. Make proposals to the general director of the enterprise on issues related to his activities and concerning the organization and working conditions of the enterprise's employees.

4.2. Receive the information you need to fulfill your official duties.

4.3. Coordination of recruitment, dismissal and placement of personnel in the service he manages.

4.4. Prepare draft orders relating to the activities of the enterprise on economic issues.

4.5. When changing the forms and methods of labor organization, make proposals to the general director of the enterprise on changes and additions to the rights and obligations of employees subordinate to him.

4.6. Apply to the general director of the enterprise for an announcement of gratitude, the issuance of an award, the awarding of valuable gifts, certificates and the use of other types of incentives for employees of the service he manages.

4.7. To petition the general director of the enterprise for a reprimand or dismissal of employees of the service headed by him for violations of labor discipline.

4.8. Monitor the actions of all subordinate personnel.

4.9. Improve your qualifications at courses and seminars on time.

4.10. Timely undergo training on labor protection, fire safety, electrical safety, industrial sanitation and high-risk facilities in educational and methodological centers.

4.11. Require employees of subordinate services to comply with the rules of internal labor regulations, collective agreements, compliance with ethics and deontology.

4.12. Require and monitor the performance of their duties by subordinate personnel.

4.13. Participate in meetings at which issues related to the activities of the Deputy General Director for Administrative and Economic Affairs are considered.

4.14. Make decisions within their competence.

4.15. Demand from the general director of the enterprise to create safe and harmless working conditions, to provide the necessary materials for the performance of their duties.

4.16. Stop the operation of machines, mechanisms, apparatus, instruments and other equipment, as well as prohibit work in rooms where there is a threat to the life and health of workers.

4.17. Refuse to perform work if there is a threat to the life or health of workers.

4.18. Make proposals to the General Director related to the improvement of the civil defense system.

5. LIABILITY

5.1. Deputy General Director for General Issues - First Deputy for Job Descriptions is responsible for:

Disclosure of information constituting a commercial secret of the enterprise;

Improper performance of their functional duties;

Poor work and erroneous actions, incorrect solution of issues within his competence;

Untimely or poor-quality material and technical support for the economic part;

Poor organization of the activities of the personnel subordinate to him;

Inaccuracy of the information provided, untimely provision of reports, work plans, applications, acts, etc.;

Failure to fulfill or untimely fulfillment of orders of the general director of the enterprise, resolutions and others normative documents parent organizations, owner, government and other executive authorities;

The general state of labor protection, fire and electrical safety, industrial sanitation as a whole for the enterprise;

Compliance with the rules of operation and timely repair of buildings, structures, tools, soft and hard equipment and other material values;

Low labor and performance discipline;

Violation of the rules of the internal work schedule;

Violation of safety rules;

Loss or damage to material assets issued for work;

For damage caused to the enterprise, if the damage was caused intentionally or through negligence when using material assets;

Accidents or occupational poisoning at work, if by his order or action he violated the relevant Labor Protection Rules and did not take appropriate measures to prevent accidents;

Violation of instructions and other legislative acts on labor protection, creating obstacles to the activities of company officials;

For inaction, neglect of performance job responsibilities provided in this manual.

5.2. Deputy General Director for General Issues - First Deputy bears material responsibility:

For damage caused to the enterprise as a result of violation of the assigned job responsibilities;

For damage caused by deliberate destruction or deliberate damage to material values ​​issued by the enterprise for use;

For failure to take the necessary measures to prevent theft, destruction and damage of material assets;

For damage caused by actions containing signs of actions prosecuted in a criminal procedure;

In the full amount of damage caused through his fault to the enterprise, for failure to ensure the safety of property and other valuables transferred to him for storage or for other purposes in accordance with the work performed.

6. RELATIONSHIP

6.1. Receives from the General Director and his deputies the necessary oral, written official information, documentation for the performance of his official duties.

6.2. Submits the necessary verbal and written information about his work to the general director of the enterprise.

6.3. On a weekly basis, he takes part in the work of operational meetings with the general director of the enterprise.

6.4. Participates in the work of the technical council of the enterprise; prepares materials for the technical council according to the plan.

6.5. Solves issues related to material and technical supply, repair and operation of fixed assets, labor protection, fire safety, electrical safety, industrial sanitation with the general director of the enterprise, his deputies, heads of departments, heads of services and divisions.

6.6. The commission of the parent organization, with the participation of the Gosnadzorokhrantrud bodies, examines his knowledge of labor protection, fire safety, electrical safety, industrial sanitation, the Labor Code of Ukraine.

6.7. When applying for a job, he submits to the department of organizational and personnel work work book, passport, and other documents (military ID, educational document).

6.8. Timely informs the department of organizational and personnel work about changes in credentials (family composition, home address, military registration, passport data, etc.).

6.9. Receives in the department of organizational and personnel work information about the length of service, the availability of benefits, etc.

6.10. Receives information about his / her salary from the chief accountant, accountant of the financial department, economist.

6.11. Timely informs the department of organizational and personnel work information about advanced training (training) and the assignment of a qualification category, presenting the original and a photocopy of the received document.

7. EVALUATION OF PERFORMANCE

7.1. Proper performance of their functions and duties.

7.2. Use in their work to assess the efficiency of economic and financial activities of the enterprise the profitability of the use of fixed assets.

7.3. No complaints about the work of the economic service and sanatorium services.

7.4. High-quality documentation according to the nomenclature of cases.

7.5. The correctness and completeness of the execution of the rights granted to him.

7.6. Respect for the entrusted property.

7.7. Timely improvement of business qualifications.

7.8. Compliance with the requirements of regulatory documents on labor protection, fire, electrical, technogenic safety and industrial sanitation.

7.9. No violations of labor and production discipline.

7.10. Compliance with the requirements of moral and ethical standards and deontology.

The job description has been drawn up

The job description of the first deputy director must be approved and agreed upon.

The job description of the deputy general director is signed by the employee.

I approve

General Director of OJSC "____________"
___________________________________
"__" ________ 201_

Job description of the Deputy Director for General Issues

GENERAL PROVISIONS
1. The Deputy Director for General Affairs belongs to the category of managers.
2. The deputy director for general issues is hired and dismissed by the order of the general director of the enterprise.
3. The Deputy Director for General Issues reports directly to the General Director.
4. In his work he is guided by the Russian legislation, the General Provisions adopted in JSC "___________________", this job description of the Deputy Director.
5. Persons with the highest vocational education and a minimum work experience of 1 year.
6. The Deputy Director for General Affairs should know:
6.1. Fundamentals of economics, organization of production, labor and management.
6.2.
6.3. Labor protection rules, safety measures, industrial sanitation and fire safety.
6.4. Legislative and regulatory legal acts regulating the production, economic and financial and economic activities of the enterprise, decrees of federal, regional and local government and management bodies that determine the priority areas for the development of the economy and the relevant industry.
6.5. Methodological and regulatory materials of other bodies concerning the activities of the enterprise.
6.6. Profile, specialization and features of the structure of the enterprise.
6.7. Tax and environmental legislation.
6.8. The procedure for drawing up and agreeing business plans for the production and economic and financial and economic activities of the enterprise.
6.9. Market methods of business and enterprise management.
6.10. The procedure for the conclusion and execution of business and financial contracts.
6.11. Management of the economy and finance of the enterprise.
6.12. Organization of production and labor.
6.13. The procedure for the development and conclusion of sectoral tariff agreements, collective agreements and regulation of social and labor relations.
6.14. Labor legislation.
7. During the absence of the Deputy General Director for general issues (illness, vacation, business trip, etc.), his duties are performed by a person appointed in accordance with the established procedure, who is responsible for their proper execution.

FUNCTIONS
1. Ensuring control over the external and internal security of the company.
2. Prevention or maximum reduction of company losses.

OFFICIAL RESPONSIBILITIES
The Deputy Director for General Affairs is obliged to:
1. Organize the transfer and collection of cash Money ensuring the safety of these processes.
2. Organize checks of recruited persons from the point of view of their possible connection with criminal structures and competitors.
3. Conduct periodic checks of company employees in terms of their possible connection with criminal structures or competitors, while ensuring the necessary confidentiality. Conduct an audit at the first request of the personnel service and the general director.
4. Organize an inspection of all organizations with which work is planned for the first time with the provision of a commodity credit.
5. To carry out constant control and analysis of the state of commodity loans and the solvency of organizations that receive products on commodity credit.
6. Immediately inform the general director and the head of the relevant department about changes in the regulations of organizations - consumers of the company, which may lead to financial distress on the part of the company.
7. Inspect other organizations and individuals as advised by the general director.
8. Take direct part in the complete inventories of the company.
9. Exercise control over all stages of work with payment for shipment in cash from the point of view of the security of this process.
10. Immediately inform the general director of situations that may lead to material losses of the company. In the event of situations that can lead to large material losses or endanger the life and health of employees, immediately notify the economic security service as well.
11. Carry out measures to ensure the interests of the company in the region on behalf of the economic security service, while coordinating their actions with the general director.
12. If there is any suspicion about the existence of abuse by the company's management, raise the issue of transferring the company to the category of problematic from the point of view of security. The transfer of a company to the category of problematic can be carried out for the period of preparation and conduct of the audit (audit) and summing up its results, but not more than for a month.
13. Carry out weekly planning of your work, coordinating the plan with the head of the SEB or his deputy in full and the general director of the company in terms of the regular work of the company. Provide daily reports to the ESS and the General Director in the amount corresponding to the planning in the form approved by the ESS.
14. Immediately go to the department in which an emergency has arisen related to possible material losses of the company or the safety of its employees. Take prompt and professional action to minimize potential material losses to the company and to ensure the safety of company employees.
15. Protect the interests of the company in external organizations on behalf of the economic security service and the general director of the company (in agreement with the SEB).
16. Ensure that when communicating with employees and clients of the company, generally accepted standards of ethics, do not allow violations of corporate communication standards when performing actions related to the performance of official duties.
17. When solving any issues, strive for constructive cooperation with the General Director and individual services and departments, to contribute to the creation and development of a positive corporate spirit of the company.
18. Take part in any events held for company employees.
19. In the event of a dispute with the general director or employees of the company, take all measures to resolve the dispute within the company as soon as possible. In case of impossibility of a solution within the company, transfer the issue for approvals and decisions of the head of the SEB.
20. Inform the General Director and heads of departments about the revealed facts of incorrect actions of their subordinates for the timely adoption of measures of influence.
21. Know the rules of document flow, reporting, software products, production cycle.
22. Get acquainted with the orders, orders, information messages issued by the management of the company.
23. Carry out other actions on behalf of the SEB that do not contradict the Russian legislation and the above-mentioned points of the job description.

RIGHTS
1. Has the right to make proposals for the organization unscheduled inspections and an audit of the company in case of suspicion of misconduct by the company's management or the existence of abuse in the company.
2. To act on behalf of the company to obtain powers from the general director in resolving issues arising in the course of work in the relevant regulatory bodies.
3. Participate in all meetings of the company or individual divisions, if necessary, to bring to the employees of the company information that is directly related to ensuring the security of the business.
4. Make suggestions for changes in existing order working with clients, storing, moving and transferring material values ​​in order to increase the security of these processes.
5. Conduct a survey of company employees about the procedure for working with customers, storage, movement and transfer of material assets in order to identify possible problems in the safety of these processes.
6. Control any stages of the movement and transfer of funds within the company and by the company's counterparties in order to identify possible abuse, while ensuring, where necessary, confidentiality and correctness sufficient to maintain existing beneficial partnerships.
7. Conduct sample inventories of material assets, while observing accepted rules, contributing to the correctness of the results and preventing material losses of the company.
8. Use the services of departments, departments, services of the company in accordance with their functional tasks, as well as the services of organizations with which the company has a cooperation agreement.
9. To raise the issue of purchasing equipment necessary for the performance of official duties, software, carrying out other expenses related to professional activities.
10. Sign and endorse documents within their competence.
11. Require the General Director to assist in the performance of the duties assigned to him, and the rights presented.
12. Submit to the management of the company proposals for improving the efficiency of the company, improving working methods and shortcomings in the activities of structural divisions.
13. Participate in the prescribed manner in resolving issues on the selection of personnel, their reward for successful work, as well as overlapping disciplinary action... Make suggestions to the CEO on staffing table and the personal staff of the TSK.
14. Submit proposals to the General Director to improve the work related to the duties provided for by this job description of the Deputy Director.

A RESPONSIBILITY
The Deputy Director for General Affairs is responsible for:
1. For improper performance or non-performance of their duties as provided for by this job description of the deputy director - within the limits determined by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
4. For the safety and non-disclosure of commercial secrets of OJSC "______________"
5. For compliance with the internal labor regulations.
6. For compliance with fire safety measures in the premises of OAO _____________.

RELATIONSHIP.
To perform the functions and exercise the rights provided for by this job description of the deputy director, the deputy general director for general issues interacts:
1.With the CEO
- on all issues stipulated by this job description of the deputy director.
2. With all divisions of the company:
- about threats to the company and its employees
- on the observance of regime measures
- on observance of confidential information

Etc...

Additional job responsibilities of the employee are available in the standard form and the sample job description of the Deputy General Director for General Issues, a version of which can be downloaded from the attached file.

The head of the company is not able to independently cope with all the responsibilities of management, therefore, the staff of the organization includes deputies to whom a significant part of the director's work is delegated.

Features of the work of the deputy director for general issues

Such specialists are not able to completely replace the function of the head of the company, but with their correct work, it is possible to achieve maximum efficiency of enterprise management. The most responsible position is the Deputy Director for General Affairs. This specialist does not have a clear specialization, and must perform most of the duties of the director, during his absence or excessive employment.

The position of deputy director for general affairs is very responsible and requires from the candidate not only the presence higher education in his specialty, but also a significant seniority experience. Very often, the director of the company entrusts this specialist with the full responsibility of overseeing any sector of production. This specialist also replaces the director in the absence of the manager at the workplace.

Very often, the deputy director for general affairs performs the function of resolving various issues and conflicts that arise at an early stage of development.

Thus, by not allowing the problem to grow to a scale that requires participation, in the process of resolving the problem that has arisen.

What is the instruction for?

The job description for the work of this specialist is necessary in order to completely eliminate the employee's misunderstanding of his duties in this position. Despite the vagueness of the wording, this specialist is engaged in many functions of enterprise management, and therefore, before starting to perform his job duties, the employee must read the job description. This document indicates a complete list of the employee's duties and responsibilities.

The job description also prescribes general provisions regarding the work of this specialist and his rights. This document should be drawn up taking into account the existing regulatory legal acts, and not contradict common sense. Only specialists in the field in which documented rules for the performance of official duties on general issues are prescribed should be engaged in the preparation of the document.

Who prepares and signs the instructions?

The job description of the deputy director for general issues is developed and approved by specialists on the basis of regulatory legal acts and instructions. HR service enterprises may make additional changes to this document. All amendments made must not contradict Labor Code RF and other legal documents.

The developed instruction is signed and approved by the general director of the enterprise. Then this instruction is entered into labor contract, or separately subject to familiarization and signature by the employee who will be accepted for this position.

Only after signing this document can the employee perform his job duties.

Job description of the deputy director for general issues

The job description of this specialist contains a large number of paragraphs, which describe the duties of the deputy director on general issues, as well as his responsibilities and rights.

Among the main job responsibilities of this specialist, the following should be highlighted:

Depending on the specifics of the area in which the deputy director for general issues has to work, original items to be fulfilled may be introduced. Of the established state standard this document does not exist, but the job description must necessarily indicate the rights and obligations of the employee, as well as his degree of responsibility in the performance of his official duties.

What items does it consist of? Here we will analyze it in more detail.

You will find out what an electrician does, what rights and responsibilities will be spelled out in his job description.

What does he do, what responsibilities does he have? Let's talk about this in the article.

Rights and obligations of the deputy director for general affairs

This specialist has the following rights:

  • Access the information you need to fulfill your job responsibilities.
  • Submit proposals to the General Director on issues related to the direct performance of their job duties.
  • Coordinate the hiring of employees who are directly subordinate to this specialist.
  • To undergo additional training in specialized training centers.
  • To independently prepare draft decrees on the economic side.
  • Require subordinate employees to comply with fire safety standards, labor regulations and clauses of the employment contract.
  • Submit a proposal to the general director of the company on the rewarding of employees who are directly subordinate to the deputy director for general issues.
  • Participate in meetings and make decisions on issues within their competence.
  • Require the CEO to ensure safe working conditions.
  • If there is a threat to life or health, stop performing your job duties.

The deputy director for general affairs is responsible for the following:

  • Perform the functions assigned to it efficiently and without delay.
  • Provide economic support for various activities.
  • Solve professional tasks independently within the limits of their competence.
  • Ensure acceptance of work performed by subordinate employees.
  • Take measures in case of detection of theft of material property of the enterprise.
  • Carry out rational spending financial resources that have been allocated to provide household needs enterprises.
  • To petition the General Director for disciplinary punishment of employees who are directly subordinate and violate labor discipline.
  • Exercise control over the timely training of personnel in refresher courses.
  • To be a member of the commission for drawing up collective labor agreements.
  • Monitor the states of fire alarms, and labor protection rules at the enterprise.
  • Instruct subordinate employees on the rules of conduct in the event of emergencies.
  • Suspend from the performance of labor duties those employees who do not comply with the safety regulations at the enterprise.
  • If an organization detects obvious threats to the health and life of employees, suspend the work process of the enterprise.
  • Control over the timely passage of medical examinations by employees.
  • If the prerequisites for emergencies arise, inform the higher management about this.

Responsibility of a specialist

An employee who acts as a deputy director for general affairs, along with rights and obligations, is responsible for the performance or non-performance of certain professional actions.

This specialist is responsible for:

  • Disclosure of commercial secrets, as well as information related to personal information of employees.
  • Improper performance of their work duties.
  • Incorrect or untimely provision of the material and economic part.
  • Failure to comply with the instructions of the general director of the company.
  • Manifestation of low business and professional qualities.
  • Reluctance to improve work skills and take refresher courses.
  • Violation of the internal work schedule and moral and ethical standards.
  • Disregard for safety regulations.
  • Infliction of material damage to the company as a result of the activity or inaction of the employee.
  • Violation of labor protection rules and safety instructions.
  • Negligent performance of direct labor duties.

If material damage is inflicted to a significant extent, or if a person is killed or injured due to the unfair performance of their labor, the Deputy Director for General Affairs is criminally liable, and penalties are made against this employee to compensate for the damage.

Conclusion

The position of Deputy Director for General Affairs is responsible and in demand. Only a specialist is appointed to this position, whose level of competence is beyond doubt. An employee who works as a deputy director for general affairs must not only have the appropriate education, but in many human qualities surpass his colleagues under his command.

In contact with

Download for free the job description of the Deputy Director for General Issues

Professional responsibilities

Most often, he is entrusted with the performance of duties that have remained unallocated among other employees of the administration. This specialist has, according to the job description, several main professional goals:

  • continuous development of the company and formation personnel reserves;
  • training;
  • sending workers to various tasks;
  • control over the implementation of tasks assigned to employees;
  • company supply stationery;
  • conclusion of contracts with cleaning and consulting companies;
  • documentation support;
  • work with the archives of the enterprise;
  • ensuring information and economic security of the organization;
  • organization and control of the work of departments;
  • improvement of working conditions and its organization;
  • solution of other issues.

The list of responsibilities is subject to change.

Requirements for a specialist

In the case, as with any other employee, certain requirements are imposed on the specialist in question:

  • higher education is desirable;
  • work experience requirements may vary;
  • the employee must have personnel management skills;
  • the employee must know Russian legislation;
  • own a PC at an advanced level;
  • know the principles of the organization;
  • be able to conduct business negotiations, etc.

Is there a common professional standard for this position?

Since July 2016, in the Russian Federation, it is imperative to use professional standards in work. The professional standards formalized the requirements for the level of qualifications of employees, the list of functions they perform, as well as possible job titles.

“Sample job description for the Deputy Director for General Issues for Occupational Standard” is a query that is often found in search engines. But for the position we are considering, there is no separate professional standard. The fact is that the deputy director for common work can perform completely different professional duties... For example, in some organizations, the owner of such a resounding profession is responsible for the functions of a caretaker. In others, he is engaged in the selection and training of personnel. Therefore, it is difficult to talk about a professional standard in this case.

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