Regulations for the interaction of the contract service with structural divisions. On the approval of the regulation on the procedure for interaction of the contract service with structural divisions, officials of the Klintsovo city administration.

1. The purchase is carried out on the basis of the needs of GBU "---". The need is substantiated by the person in charge of the referral (hereinafter referred to as the responsible) (Appendix No. 2.1.) In the Service Note, drawn up in accordance with Appendix No. 2.2. on the basis of applications for the supply of goods, works, services previously submitted to the planning and economic department.

2. The procedure for concluding an agreement for the supply of goods / performance of work (provision of services) begins only after the Contract Service has received a Service Note of the established form.

3. The service note is provided by the persons responsible for the purchase of goods, works and services for the needs of the State Budgetary Institution "---" to the contract service in the form, according to this instruction, after agreement with the head physician.

The service note should contain:

The name of the supplied goods, works, services;

The period in which the supply of goods, works, services must be carried out;

The initial (maximum) contract price. The price must strictly correspond to the price of the minimum commercial offer, or in the case of delivery of medical equipment, it must not be higher than the average;

Initial maximum amount(if necessary) should be divided into funding sources: funds of the territorial compulsory medical insurance fund (MHI), funds of the institution received from the provision of paid services (PD), modernization, funds allocated as part of the implementation of measures of social support for certain categories of citizens (BM);

Group and code of OKPD, works, services. Be sure to select the final OKPD code;

OKVED code;

Date and position of the person in charge who submitted the memo;

The following must be provided with a memorandum:

Specification on paper and electronic media (upon delivery) (Appendix No. 2.3.).

Terms of reference on paper and electronic media (when performing work, rendering services) (Appendix No. 2.4.);

Commercial offers (Appendix No. 2.5.);

Price calculation on paper and electronic media (Appendix No. 2.6.).

The specification should contain:

The name of the supplied goods and the OKPD code opposite each item, if there are several OKPD codes;

Product characteristics (all sizes must be presented in ranges and deciphered, it is prohibited to indicate manufacturer, color, if it is necessary to supply goods of a certain color, provide a justification);

Units;

Delivery time (number of days, at the request of the customer or without it);

The contract price includes (cost of goods + delivery + assembly + installation, assembly, disassembly, commissioning, etc.);

Availability and title of the license required for the supply of goods (if necessary);

The terms of reference should contain:

The name of the service provided, the work performed;

List of services provided, work performed;

If it is necessary to replace spare parts, all the necessary spare parts are indicated in the terms of reference, with characteristics and in the required quantity;

The term for the provision of services, performance of work (number of days, at the request of the customer or without it);

The contract price includes: (cost of services + spare parts + replacement of spare parts + transportation costs, etc.);

The presence and name of the license required for the provision of work, services (if necessary);

The commercial offer must necessarily contain:

Organization details;

Outgoing number and date (in the absence of an outgoing number, register a commercial offer with the entering number and date with the secretary of the chief physician);

The goods, works and services presented in the commercial offer must comply with the specification, the terms of reference;

The amount of required goods, works and services;

The price per unit of goods, scope of services, work for each item, indicating all necessary services;

The total price for the required amount of goods, scope of services, works;

Signature (stamp if possible);

The required number of commercial offers is not less than 2 pieces.

When supplying medical equipment related to the Decree of the Government of the Russian Federation of 03.11.2011 No. 881 "On the procedure for forming the initial maximum prices for certain types of honey. equipment ”, it is necessary to select at least 5 manufacturers. And provide inquiries and responses to manufacturers with a memo.

The conditions that are indicated in commercial offers (delivery time, provision of services, performance of work, payment, etc.) must be similar to the conditions of a memo, technical task or specification.

Price calculation:

The calculation of the price for the prices must correspond to the commercial proposal.

The calculation of the price for registration must correspond to the serial number of the specification.

4. The responsible organizes, together with the employee contract service, if necessary, consultations with suppliers (contractors, performers) and participates in such consultations in order to determine the state of the competitive environment in the relevant markets for goods, works, services, to determine the best technologies and other solutions to meet state and municipal needs;

5. The responsible person determines and justifies the initial (maximum) price of the contract, including the one concluded with a single supplier (contractor, performer);

6. The person in charge develops and sends to the authorized body applications for identifying suppliers (contractors) in the prescribed form in accordance with the schedule.

7. The responsible person specifies the initial (maximum) price of the contract within the framework of the price justification and provides, as part of the application, a justification for the initial (maximum) contract price.

8. Responsible eliminates the comments submitted authorized body on applications for the identification of suppliers (contractors), send the relevant information in a timely manner.

9. The head of the department responsible, together with the employee of the contract service, organizes a mandatory public discussion of the purchase of goods, work or services, based on the results of which, if necessary, prepares changes for making to the procurement plans, plans - schedules, procurement documentation, or provides for cancellation of the purchase.

10. For the intended use of goods and materials, services are monitored by the person responsible for the direction.

11. Responsible, at the stage of concluding a contract:

11.1. At the request of an employee of the contract service, no later than one day from the receipt of such a request, checks the specification for compliance with the needs of GBU "---". Checks the amounts specified in the BOM.

11.2. At the request of an employee of the contract service, no later than one day from the receipt of such a request, he gives an answer (with regard to specialized / technical information) regarding the question / request for clarification that has arisen from the procurement participants.

11.3. At the request of an employee of the contract service, no later than one day from the receipt of such a request, checks the proposals of the participants for compliance with the needs of the State Budgetary Institution "---".

12. The contract service specialist responsible for the execution of the contract, together with the customer's accounting department:

Pay for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;

Carry out the payment of monetary amounts under a bank guarantee in the cases provided for by the Federal Law;

They carry out an examination of the delivered goods, work performed, services rendered, involve experts, expert organizations;

Make a return Money entered as security for the execution of orders or security for the performance of contracts.

13. Department information technologies and telemedicine provides contractual service from the technological side, including providing contractual service EDS keys, Facilitates the contract service in working with the EIS

14. To check the results provided by the supplier (contractor, performer), provided by the contract, in terms of their compliance with the terms of the contract, the Responsible is obliged to conduct an examination on his own.

Appendix No. 2.1.

Responsible list for directions

Agree on limits and define the type

Placing an application __________________

___________________________________

Department (subdivision) ____________________________

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Acting

ON APPROVAL OF THE ORDER OF REGULATION OF THE CONTRACT SYSTEM OF THE KRASNODAR REGION (as amended on January 29, 2018)

ON THE APPROVAL OF THE ORDER OF INTERACTION OF THE CONTRACT MANAGER WITH STRUCTURAL UNITS OF THE DEPARTMENT WHEN PLANNING AND IMPLEMENTING PROCUREMENT TO SUPPLY THE NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACTING SYSTEM

DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION

ORDER

ON THE APPROVAL OF THE ORDER OF INTERACTION OF THE CONTRACT MANAGER WITH STRUCTURAL UNITS OF THE DEPARTMENT WHEN PLANNING AND IMPLEMENTING PROCUREMENT TO SUPPLY THE NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACTING SYSTEM

Document with changes made:
(on the procedure for application, see paragraph 4 of the order of the Department for Regulation of the Contract System of the Krasnodar Territory of January 29, 2018 N 5).
____________________________________________________________________

In pursuance of the order of the Department for Regulation of the Contract System of the Krasnodar Territory dated December 15, 2015 N 167 "On the appointment of an official responsible for the procurement to meet the needs of the Department for Regulation of the Contract System of the Krasnodar Region", in order to implement the Federal Law of April 5, 2013 N 44-FZ "On the contractual system in the field of procurement of goods, works, services to meet state and municipal needs", coordination of activities and determination of the main activities and directions in the procurement of goods, works, services to meet state needs, I order:

1. To approve the Procedure for interaction of the contract manager with structural units department in planning and implementing purchases to meet the needs of the department for regulating the contract system of the Krasnodar Territory (Appendix).

2. To the head of the department of information and technical support of the department E.V. Nechaev to ensure the placement of this order on the main page of the website www.gz-kuban.ru, as well as in the section "Contract system in the field of procurement".

3. Control over the execution of the order shall be entrusted to the first deputy head of the department, IB. Akulov.

4. The order comes into force from the date of its signing.

Head of department
A.A. ADASKO

Application. PROCEDURE FOR INTERACTION OF THE CONTRACT MANAGER WITH THE STRUCTURAL UNITS OF THE DEPARTMENT WHEN PLANNING AND IMPLEMENTING PROCUREMENT TO SUPPORT THE NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE CREDITS

Application

APPROVED BY
by order of the department
on the regulation of contract
systems of the Krasnodar Territory
dated December 25, 2015 N 177

1. General Provisions

This procedure for the interaction of the contract manager with the structural divisions of the department in planning and carrying out purchases to meet the needs of the department for regulation of the contract system of Krasnodar Territory (hereinafter referred to as the Procedure) was developed in order to streamline the joint work of the contract manager with the structural divisions of the department when planning purchases, identifying a supplier (contractor, contractor), the conclusion of contracts, the execution of the results of the execution of contracts for the supply of goods, the performance of work, the provision of services in accordance with the Federal Law of April 5, 2013 N 44-FZ "On the contract system in the procurement of goods, works, services to ensure state and municipal needs "(hereinafter - Law N 44-FZ).

This Procedure applies to procurement through a request for quotations, an electronic auction, an open tender, a tender with limited participation, a two-stage tender, a request for proposals in the event that the auction is recognized in electronic form, or a repeated tender void in accordance with Law No. 44-FZ, as well as for procurement from sole supplier(contractor, performer).

2. Concepts and definitions

2.1. The state customer is the department for regulation of the contract system of the Krasnodar Territory (hereinafter referred to as the department).

2.2. Notification of procurement - a set of information about the procurement by the department, provided for by the relevant articles of Law N 44-FZ, depending on the method of determining the supplier (contractor, executor).

2.3. Procurement documentation - documentation for the implementation of the procurement procedure, placed in a single information system or before the commissioning of the specified system on the official website Russian Federation in the information and telecommunication network "Internet" (hereinafter referred to as the official website), using competitive methods of identifying suppliers (contractors, performers).

2.4. EIS is a unified procurement information system.

2.5. Procurement documentation - documentation for the implementation of the procurement procedure, posted in the EIS when using a competitive method for determining the supplier (contractor, executor).

2.6. Procurement initiator - a structural subdivision of a department initiating the purchase of goods, works, services in order to exercise the powers, tasks and functions of this structural subdivision, department.

Additionally, in order to implement the powers, tasks and functions of the department itself, the initiators of the procurement of goods, works, services are:

a) in the provision of services, the costs of which are formed in accordance with the standards established by federal and regional regulatory legal acts, procurement of office supplies, household supplies, clinical examination of civil servants of the department - department public service, personnel and budget accounting;

b) in the sphere Maintenance and repair of organizational, computer equipment, server equipment, refilling cartridges, access to the Internet, procurement software tools, computer and organizational equipment, components for it - department of information and technical support.

Any structural subdivision of the department in accordance with the instructions of the head of the department can also be identified as the initiator of the purchase.

3. Functional responsibilities of the contract manager and structural divisions of the department in the planning and implementation of purchases for the needs of the department

3.1. Contract manager:

3.1.1. When planning purchases:

a) develops a procurement plan, prepares changes to be made to the procurement plan, places the procurement plan and the changes made to it in the EIS (in cooperation with the head of the civil service, personnel and budget accounting department);

b) ensures the preparation of a procurement justification when forming a procurement plan, schedule;

c) develops a schedule, prepares changes to be made to the schedule, places the schedule and the changes made to it in a unified information system (in cooperation with the head of the civil service, personnel and budget accounting department);

d) organizes the approval of the procurement plan and procurement schedule;

e) generates a description of the procurement object in accordance with the order of the department dated February 5, 2016 N 16 "On approval of the application form for determining the supplier (contractor, performer), the procedure for sending it to the department for regulation of the contract system of the Krasnodar Territory" (hereinafter - the order of the department N 16 *) forms, if necessary, corrects columns and lines from approved forms in agreement with the supervising deputy head of the department, coordinates with the initiator of the purchase;
by order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5.
_______________
* Hereinafter, the words "Department Order No. 1" in the corresponding cases are replaced by the words "Department Order No. 16" in the corresponding cases -.

f) determines and justifies the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer) when forming a procurement schedule;

g) determines the method of determining the supplier (contractor, executor).

3.1.2. When determining suppliers (contractors, performers):

a) clarifies the preliminary description of the procurement object, the initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer);

b) establishes the advantages and limitations in the implementation of purchases in accordance with the norms of the current legislation;

c) ensures the implementation of purchases from small businesses, socially oriented non-profit organizations, establishes, if necessary, the requirement to involve subcontractors, co-executors from among small businesses, socially oriented non-profit organizations in the execution of the contract;

d) prepares and sends in writing or in the form of an electronic document clarifications of the provisions of the procurement documentation;

e) ensures the conclusion of contracts, direction required documents to conclude a contract with a single supplier (contractor, performer) based on the results of failed procedures for determining the supplier in the cases established by Law N 44-FZ, to the relevant authorities;

f) substantiates in a documented report the impossibility or inappropriateness of using other methods for determining the supplier (contractor, executor), as well as the price of the contract and other essential terms of the contract in case of procurement from a single supplier (contractor, executor) to conclude a contract;

g) organizes referral to federal body authorized to exercise control in the field of procurement, information on procurement participants who evaded the conclusion of contracts, for inclusion in the register of unscrupulous suppliers (contractors, performers).

3.1.3. Upon execution, amendment, termination of the contract:

a) ensures the acceptance of the delivered goods, the work performed (its results), the services rendered, as well as individual stages of the delivery of goods, the performance of work, the provision of services (in cooperation with the initiator of the purchase);

b) organizes payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution (in cooperation with the civil service, personnel and budget accounting department);

c) interacts with the supplier (contractor, performer) when changing, terminating the contract, applies measures of responsibility, including sending to the supplier (contractor, performer) a demand for payment of penalties (fines, penalties) in case of delay in the supplier's (contractor's, performer's) obligations (including warranty obligation) stipulated by the contract, as well as in other cases of non-fulfillment or improper fulfillment by the supplier (contractor, executor) of the obligations stipulated by the contract, takes other actions in case of violation by the supplier (contractor, executor) of the terms of the contract (in cooperation with the department of organizational and legal work);

d) organizes the examination of the delivered goods, work performed, services rendered, if necessary, ensures the involvement of experts, expert organizations;

e) prepares a document on the acceptance of the results of a separate stage in the execution of the contract, as well as the delivered goods, work performed or services rendered;

f) posts in the EIS a report containing information on the performance of the contract, on the observance of the intermediate and final deadlines for the performance of the contract, on the improper performance of the contract (indicating the violations committed) or on the non-performance of the contract and on the sanctions that were applied in connection with the violation of the terms of the contract or its non-performance, amendment or termination of the contract during its execution, information on amendment of the contract or termination of the contract, with the exception of information constituting a state secret;

g) organizes the inclusion in the register of unscrupulous suppliers (contractors, performers) of information about the supplier (contractor, performer) with whom the contract was terminated by a court decision or in connection with the unilateral refusal of the department to fulfill the contract;

h) draws up and places in a unified information system a report on the volume of purchases from small businesses, socially oriented non-profit organizations;

i) organizes the inclusion of information on contracts concluded by the department in the unified register of state and municipal contracts.

3.1.4. When exercising other powers provided for by Law No. 44-FZ, including:

a) organizes, if necessary, consultations with suppliers (contractors, performers) and participates in such consultations in order to determine the state of the competitive environment in the relevant markets for goods, works, services, to determine the best technologies and other solutions to meet state needs;

b) organizes a mandatory public discussion of the procurement of goods, work or services, based on the results of which, if necessary, prepares amendments to be made to procurement plans, schedules, procurement documentation or ensures the cancellation of the procurement;

c) takes part in the approval of requirements for certain types of goods, works, services purchased by the department (including the marginal prices of goods, works, services) and (or) standard costs for ensuring the functions of the department;

d) If necessary, participates in the consideration of cases on appealing the actions (inaction) of the department, including appealing the results of identifying suppliers (contractors, performers), and prepares materials for the implementation of claims work (in cooperation with the department of organizational and legal work);

e) checks the bank guarantees received as security for the execution of contracts for compliance with the requirements of Law N 44-FZ;

f) informs the person who provided the bank guarantee in case of refusal of the department to accept the bank guarantee, indicating the reasons that served as the basis for the refusal;

g) organizes the return of funds contributed as security for the execution of contracts;

h) generates and sends to the procurement monitoring department information on procurement (including planning, identifying suppliers (performers, contractors), concluding (executing) contracts in the manner and terms established by the department.

3.2. Department of organizational and legal work:

3.2.1. Develops standard drafts of department contracts.

3.2.2. Coordinates draft contracts in preparation for the procurement.

3.2.3. Provides the necessary legal assistance to the contract manager when changing, terminating the contract, applying to the supplier (contractor, executor) measures of responsibility, including when sending to the supplier (contractor, executor) a claim for payment of penalties (fines, penalties) in case of delay in performance by the supplier (contractor) , the performer) of the obligations (including the guarantee obligation) provided for by the contract, as well as in other cases of non-performance or improper performance by the supplier (contractor, performer) of the obligations provided for by the contract.

3.3. Department for organizing tenders for goods, works, services:

3.3.1. Carries out actions in accordance with the decree of the head of administration (governor) of the Krasnodar Territory dated February 26, 2014 N 133 "On the Procedure for interaction of executive authorities of the Krasnodar Territory, state treasury institutions of the Krasnodar Territory, budgetary institutions Krasnodar Territory in the implementation of purchases of goods, works, services to meet the state needs of the Krasnodar Territory with the department for regulation of the contract system of Krasnodar Territory "(hereinafter - Resolution N 133) in the case of procurement by conducting open tenders, tenders with limited participation, two-stage tenders, auctions in electronic form in cases where the initial (maximum) price of the contract exceeds five hundred thousand rubles, requests for proposals if the auction is recognized in electronic form (if the initial (maximum) price of the contract exceeds five hundred thousand rubles) , repeated tender failed in accordance with Law N 44-FZ;

3.3.2. Interaction with the contract manager at the stage of procurement, providing consulting and technical assistance.

3.4. Bidding Support Department:

3.4.1. Prepares minutes of meetings of procurement commissions on the basis of decisions taken by members of the procurement commission;

3.4.2. Provides organizational and technical support for the activities of procurement commissions, including verifying:

a) compliance of participants, applications of participants with the requirements established by Law No. 44-FZ;

b) engages experts, expert organizations (in accordance with clause "d" of subsection 3.1.3 of section 3.1 of this Procedure);

c) carries out an examination of the applications of participants and provides the contract manager with the result of the examination no later than 2 days before the meeting of the procurement commission;

d) places in the EIS the protocols provided for by Law N 44-FZ;

e) ensures the safety of envelopes with applications for participation in procurement, security, inviolability and confidentiality of those submitted in the form electronic documents applications for participation in procurement and ensures consideration of the content of applications for participation in procurement only after opening envelopes with applications for participation in procurement or opening access to applications for participation in procurement submitted in the form of electronic documents;

f) provides an opportunity for all procurement participants who have submitted applications for participation in the procurement, or their representatives to be present at the opening of envelopes with applications for participation in the procurement and (or) opening access to the applications for participation in the procurement submitted in the form of electronic documents;

g) ensure the implementation of audio recording of the opening of envelopes with applications for participation in procurement and (or) opening access to applications for participation in procurement submitted in the form of electronic documents;

h) ensures the storage, within the time limits established by the current legislation, of the protocols drawn up in the course of the procurement, bids for participation in procurement, procurement documentation, amendments made to the procurement documentation, clarifications of the provisions of the procurement documentation and audio recording of the opening of envelopes with bids for participation in procurement and (or) opening access to applications for participation in procurement submitted in the form of electronic documents.

3.5. Department of Civil Service, Personnel and Budget Accounting:

3.5.1. Provides information for the formation of a procurement plan for each purchase:

a) on the codes of the type of expenses according to the budget classification of the Russian Federation, determined in accordance with the budgetary legislation of the Russian Federation for inclusion in the 34 - 36 categories identification code purchases;

b) on the amount of financial security for the procurement.

3.5.2. Provides information for the formation of a procurement schedule for each purchase:

a) the amount of the advance (if the payment of the advance is provided), the stages of payment (if the execution of the contract and its payment are provided in stages);

b) KBK code.

3.5.3. Carries out:

a) payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;

b) return of funds contributed as security for applications or security for the execution of contracts.

3.5.4. Coordinates the generated procurement plan and procurement schedule on paper.

3.5.5. Forms a forecast of the volume of products purchased for state needs at the expense of the budget of the Krasnodar Territory and off-budget sources of funding.

3.6. Heads of structural divisions of the department:

3.6.1. A preliminary register of the needs of the structural unit for the next financial year and the planning period is formed in order to form a plan and schedule of purchases, provide the minimum characteristics of the procurement objects included in the preliminary register of the needs of the structural unit, and the approximate initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer).

3.6.2. If necessary, act as initiators of purchases and take part in the acceptance of goods (works, services).

4. Interaction of the contract manager with the structural divisions of the department at the stage of procurement planning

4.1. Heads of structural divisions of the department:

a) annually form a register of the needs of the structural unit for a period corresponding to the validity period of the regional law on the budget of the Krasnodar Territory for the next financial year and planning period, in the form in accordance with Appendix No. 1 to this Procedure;

b) submit by January 20, formed and agreed with the supervising deputy head of the department, the register of the needs of the structural unit to the contract manager.
(Subparagraph as amended by the order of the Department for Regulation of the Contract System of Krasnodar Territory dated January 29, 2018 N 5

4.2. Contract manager:

a) forms a consolidated preliminary register of the department's needs (Appendix No. 2), coordinates it with the deputy head of the department supervising the work of the contract manager;

b) conducts a preliminary market research in order to form descriptions of objects of purchase for goods, works, services included in the consolidated preliminary register of the department's needs (agreed with the initiator of the purchase), as well as identifying their prices from open sources of information;

c) makes adjustments based on the results of preliminary research into the consolidated preliminary register of the department's needs, coordinates it on paper with the supervising deputy head of the department and approves the head of the department;

d) by February 15, transfer the approved consolidated preliminary register of the department's needs to the departments of civil service, personnel and budget accounting and rationing in the field of procurement;
(The subparagraph as amended by the order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5 is applied when planning for 2020.

e) in order to analyze the purchases made in the reporting year and make a decision on the need (no need) to amend the departmental list of certain types of goods, works, services for which the department has determined requirements for consumer properties (including quality) and other characteristics (including the marginal prices of goods, works, services), annually, by February 1 of the current year, provides the procurement regulation department with information on the procurements made by the department for the reporting financial year in the context of following criteria for each object of purchase:

OKPD code 2;

the name of the purchased goods (works, services);

the amount of payments in rubles under contracts, information about which is included in the register of contracts;

the number of concluded contracts, information about which is included in the register of contracts;

the number of concluded contracts, information about which is not subject to inclusion in the register of contracts.
(The subparagraph was additionally included by order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5)

4.3. Head of the Department of Civil Service, Personnel and Budget Accounting:

a) within the period established by the Ministry of Finance of the Krasnodar Territory (hereinafter - the Ministry of Finance), on the basis of the consolidated preliminary register of the department's needs, forms a preliminary estimate of the department and a register of the department's needs (Appendix No. 3), approves the head of the department, sends a copy of the preliminary estimate with The attached copy of the register of department needs, supplemented with information about the BCC for each position, is transferred to the contract manager to form a preliminary procurement plan of the department;

b) after the Ministry of Finance has communicated the control figures, it forms a draft cost estimate and makes adjustments to the register of the department's needs, supplements it with information necessary to form a procurement schedule (the approximate time for placing an order and executing a contract, based on the planned financing conditions and obtaining the scope of rights by the department in monetary terms), agrees with the deputy head of the department, approves with the head of the department and transfers it to the contract manager within 10 working days from the moment the Ministry of Finance communicates the control figures;

c) after the department has received the volume of rights in monetary terms to accept and fulfill obligations, within two working days, form an estimate of costs and a register of the department's needs, coordinate it with the supervising deputy head of the department, approve with the head of the department, and transfer it to the contract manager.

4.4. Contract manager:

a) after receiving the approved draft cost estimate with a preliminary register of the department's needs attached to it, form a preliminary procurement plan by July 1;

b) after receiving the estimates of expenses and the register of the department's needs approved by the head of the department, supplemented with the information necessary for the formation of the schedule:

Makes appropriate adjustments to the purchasing plan of the department;

Forms a preliminary procurement schedule for the department, coordinates it with the supervising deputy head of the department;

Forms a description of the procurement object, agrees with the initiator of the procurement, approves with the head of the department;

Carries out measures to form the initial (maximum) contract price, the price of a contract concluded with a single supplier, contractor, performer in accordance with Article 22 of Law N 44-FZ;

Based on the results of the measures taken to form the initial (maximum) contract price, the price of a contract concluded with a single supplier, contractor, performer, makes changes to the register of department needs, the preliminary schedule of the department, coordinates them with the supervising deputy head of the department;

c) after the department has received the volume of rights in monetary terms to accept and fulfill obligations, receive an estimate of costs and a register of the department's needs:

Within eight working days, he corrects the procurement plan, the department's schedule in accordance with the documents provided, coordinates them with the supervising deputy head of the department, approves with the head of the department;

Within three days from the date of approval of these documents, it places the information contained in them in the EIS.

The term for approval of the plan, the procurement schedule of the department cannot exceed ten working days from the day the department receives the volume of rights in monetary terms to accept and fulfill obligations.

The term for posting on the official website of the procurement plan, the schedule of the department cannot exceed three working days from the date of approval of these documents.

4.5. Department of regulation in the field of procurement:

a) analyzes the purchases made in the reporting financial year;

b) determines:

the share of payment for certain types of goods, works, services under contracts, information about which is included in the register of contracts, in the total amount of payment for contracts included in the specified register;

the share of contracts for the purchase of a particular type of goods, works, services in the total number of contracts concluded in the reporting financial year;

c) based on the calculations made, makes a decision on the need (no need) to amend the departmental list of certain types of goods, works, services, in respect of which the department has determined requirements for consumer properties (including quality) and other characteristics (including limit prices of goods, works, services);

d) if necessary, make changes to the relevant legal act of the department on standardization in established order.
(Clause 4.5 is additionally included by order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5)

5. Interaction of the contract manager with the structural divisions of the department at the stage of procurement

5.1. Before making each purchase, the contract manager:

a) carries out work to clarify the description of the procurement object, drawn up at the stage of procurement planning, makes adjustments if necessary, coordinates the description of the procurement object with the initiator and approves it with the supervising deputy head of the department, or with the head of the department;

b) forms a rationale for the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer), approves from the head of the department;

c) forms a draft contract, coordinates it with the department of organizational and legal work and approves it with the head of the department.

5.2. Purchase from a single supplier (contractor, contractor):

The contract manager forms a contract, concluded with a single supplier (contractor, performer), signs with the head of the department.

5.3. Procurement through open tenders, tenders with limited participation, two-stage tenders, auctions in electronic form in cases where the initial (maximum) price of the contract exceeds five hundred thousand rubles, requests for proposals in case of recognition of an auction in electronic form (if the initial (maximum) price contract exceeds five hundred thousand rubles), re-tender failed in accordance with Law N 44-FZ.

The contract manager together with the department for organizing tenders for goods, works, services, and the department for ensuring the conduct of tenders:

a) carry out actions in accordance with Resolution N 133;

b) the application provided for in clause 3.4 of Resolution No. 133 is signed by the contract manager with the deputy head of the department in charge of him, with an accompanying memorandum, to the name of the supervisor of the department for organizing tenders for goods, work, services of the deputy head of the department for further actions in accordance with Resolution No. 133.

5.4. Implementation of purchases by conducting requests for quotations, an auction in electronic form in cases where the initial (maximum) price of the contract does not exceed five hundred thousand rubles, a request for proposals, except for the recognition of an auction in electronic form (if the initial (maximum) price of the contract in accordance with the documentation on auction in electronic form exceeds five hundred thousand rubles) failed in accordance with Law N 44-FZ.

5.4.1. Contract manager:

a) generates documentation regarding the procurement and approves from the supervising deputy head of the department, or from the head of the department;

b) generates a notice on the implementation of the procurement, develops and approves the documentation on the implementation of the procurement (hereinafter - the documentation), with the exception of previously approved documents and information;

c) places information about the procurement provided for by Law N 44-FZ in the EIS;

d) makes a choice electronic platform where electronic auctions will be held;

e) on the basis of a request for clarification of the provisions of the documentation, forms, sends and places in the EIS responses to requests for clarification of the provisions of the documentation;

f) generates and places in the EIS information on amendments to the notice of procurement and (or) documentation in the manner and terms provided for by Law N 44-FZ;

g) generates and places the EIS notice on the cancellation of the determination of the supplier (contractor, executor);

h) informs the department for ensuring the conduct of the auction about the placement of the notice of the procurement and all stages of its conduct with a memo.

5.4.2. Bidding Support Department:

a) accepts applications for participation in the request for quotations in accordance with the norms provided for by Law No. 44-FZ;

b) engages experts, expert organizations in cases stipulated by Law N 44-FZ;

c) carries out actions to determine suppliers (contractors, performers) provided for by Law N 44-FZ.

6. Implementation of purchases in the event of circumstances that could not be foreseen at the date of approval of the schedule

6.1. Procurement initiator:

a) coordinates the need for procurement with the supervising deputy head of the department or the head of the department;

b) agrees with the head of the civil service, personnel and budget accounting department the financial feasibility of the procurement, the approximate initial (maximum) contract price, or the contract price, when purchasing from a single supplier (contractor, executor), the terms of placing the order and executing the contract, the procedure payment, budget classification code;

c) transfers to the contract manager information on the need for procurement with a minimum description of the procurement object in the form approved by order No. 16 of the department.

6.2. Contract manager:

a) prepares the appropriate changes for inclusion in the schedule, procurement plan;

b) approves the schedule with the changes made by the head of the department and places it in a unified information system.

All subsequent actions of the contract manager and employees of structural units are carried out in the manner prescribed by this regulation, depending on the method of determining the supplier (contractor, performer).

7. Conclusion, execution, modification and termination of the contract

7.1. Contract manager:

a) organizes the signing of the contract by the parties;

b) organizes the placement of the draft contract in a unified information system (before it is put into effect - sending the draft contract through the operator of the electronic trading platform) when determining the supplier (contractor, executor) by conducting an electronic auction, as well as the subsequent placement of the signed contract in a unified information system in the established order;

c) sends, within the prescribed time period, the draft contract to the person with whom the contract is to be concluded (with a copy of the minutes of the meeting of the commission in the cases provided for by Law No. 44-FZ) during tenders, request for quotations and request for proposals, and also sends to the specified person one copy of the contract signed from the department;

d) forms and sends, in accordance with the established procedure, an appeal to the executive authority of the Krasnodar Territory, authorized to exercise control in the field of procurement to agree on the possibility of concluding a contract with a single supplier (contractor, performer) in accordance with paragraphs 24, 25 of part 1 of article 93 of Law No. 44 -FZ;

e) enters information about concluded contracts in the "Register of contracts" section on the official website of state and municipal procurement and transmits the relevant information (state contract, printout from the register of contracts on the inclusion of information about the concluded contract, in cases established by Law N 44-FZ) with an accompanying a note to the head of the department of civil service, personnel and budget accounting;

g) sends information to the procurement control body when the winner of the determination of the supplier (contractor, performer) evades the conclusion of the contract, and whose application or proposal has been assigned the second number, or when the only participant who submitted the application or proposal and with whom the contract is concluded evades;

h) checks the bank guarantee provided by the procurement participant as security for the performance of the contract for compliance with the requirements of the legislation of the Russian Federation and procurement. Decision agreed with the head of the department of organizational and legal work.

7.2. The head of the civil service, personnel and budget accounting department checks the security for the execution of the contract sent by the procurement participant (if elected by the person with whom the contract is concluded, the transfer of funds to the account specified in the documentation as security for the execution of the contract).

7.3. The procedure for interaction of the contract manager with other structural divisions during the execution, amendment and termination of the contract:

1) Contract manager:

a) Controls the fulfillment by the supplier (contractor, performer) of the terms of the contract;

b) carries out a set of measures together with the head of the department of organizational and legal work when the head of the department makes decisions about the need to change, terminate the contract, apply measures of responsibility to the supplier (contractor, performer).

8. The procedure for interaction of the contract manager with other structural divisions when accepting goods (works, services) and paying for the delivered goods (work performed, services rendered)

8.1. Contract manager:

a) ensures the acceptance of the delivered goods (work performed, services rendered, results of a separate stage of contract execution) together with the acceptance committee;

b) organizes the examination of the delivered goods, work performed, services rendered, the involvement of experts, expert organizations in the cases provided for by Law N 44-FZ;

c) transfers the documents for payment received from the supplier (contractor, executor), to the head of the civil service, personnel and budget accounting department with a memo.

8.2. The head of the civil service, personnel and budget accounting department pays for the delivered goods (work performed, services rendered) and, within one day from the date of payment, transfers the relevant documents confirming the fact of payment to the contract manager.

9. Interaction of structural divisions of the department in determining the standards for the quantity and price of goods, works, services

(The section is additionally included by order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5)

9.1. When included in the register of needs of a structural unit of the department of goods, works, services, the standards for the quantity and prices of which are not determined by the act of the department, the following actions are carried out:

9.1.1. The head of the structural unit initiating such a purchase:

a) forms a reasoned justification for the need to purchase such a product, work, service, indicating, among other things:

Functions of the department, which is ensured by purchasing such goods, work, services;

Purchase objectives;

The expected positive result achieved through the use of the delivered goods, work, services;

b) indicates the characteristics of the goods, work, services sufficient to identify the object of the procurement (minimum description of the object of the procurement) and form a request for the provision of price information in the manner prescribed by Article 22 of Law N 44-FZ, as well as the approximate range of prices in the operating market. If there is a need to purchase a product from a specific manufacturer, this need is also subject to justification;

c) coordinates the need with the department of civil service, personnel and budget accounting for the availability of limits for budget obligations and / or budgetary allocations for this purchase;

d) coordinates the need with the first deputy / deputy head of the department in charge of the direction of the department's activities (carried out in the presence of budgetary commitments and / or budgetary allocations for this purchase). In the event of a temporary absence (vacation, sick leave, long business trip, etc.), the need is coordinated with the person authorized to perform duties during the period of his absence;

e) coordinates the need with the head of the department;

f) transfers the above documents simultaneously with the register of needs of the structural unit of the department to the contract manager.

9.1.2. Contract manager:

a) carries out a set of measures to determine the price of purchased goods, works, services, taking into account the provisions of Article 22 of Law N 44-FZ;

b) transfers to the procurement regulation department the documents specified in sub-clause 9.1.1 of this section, and the price information obtained as a result of the implementation of the measures provided for in clause "a" of this sub-clause no later than March 10.

____________________________________________________________________

During 2018, the period specified in this subparagraph is equal to a calendar month from the date of approval of the consolidated preliminary register of the department's needs - order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5.
____________________________________________________________________

9.1.3. Department of regulation in the field of procurement:

a) examines the documents received from the contract manager for their sufficiency to determine the quantity and price standards. If it becomes necessary to obtain additional documents and information, sends the corresponding request (s) to the structural unit (s);

b) after receiving the missing documents within a period not exceeding a calendar month, takes the following actions:

Submits for consideration at a meeting of the Public Council under the department the issue of the need to make appropriate changes to the department rationing act;

Ensures the formation, signing and placement in the UIS of the minutes of the meeting of the Public Council at the department, adopted following the consideration of the issue specified in paragraph "b" of this subparagraph;

Develops a draft of the relevant order, an explanatory note to it;

In order to conduct public control places a draft order and an explanatory note to it in the EIS;

Based on the results of the discussion, for the purpose of public control, if necessary, ensures the adoption of a decision on amendments to the draft legal acts, taking into account the proposals public associations, legal entities and individuals;

Ensures the signing of the draft order by the head of the department, places it in the EIS on time;

Informs the structural unit of the department initiating the purchase of goods, work, services, the civil service, personnel and budget accounting department, the contract manager about the determination of the quantity and price standards for the corresponding procurement object.

9.2. If during the financial year there is a need for the procurement of goods, works, services, the standards for which have not been determined, the structural divisions of the department carry out the measures provided for in clause 9.1 of this Section (except for the need to form a register of the needs of the structural division) in the following terms:

a) contract manager - within a calendar month from the date of receipt of a complete set of documents;

b) the department of rationing in the field of procurement - within a calendar month from the date of receipt of the last document required to determine the standard for the quantity and price of goods, works, services.

9.3. In the course of determining the standard for the quantity and price of goods, work, services, the procurement regulation department has the right, in agreement with the head of the department, to request from the structural unit of the department initiating such a purchase additional documents and information regarding the procurement object, confirming the validity of its procurement.

Head of department
A.A. ADASKO

Appendix N 1. REGISTER OF STRUCTURAL UNITS NEEDS

Appendix N 1
to order
interaction of the contract manager
with structural divisions of the department
in planning and implementation
purchases to meet the needs of the department
on the regulation of contract
systems of the Krasnodar Territory

Agreed:

on the regulation of contract
systems of the Krasnodar Territory
_____________ (FULL NAME.)
"___" ___________ ___ G.

REGISTER OF STRUCTURAL UNITS NEEDS

_____________________________________________
(NAME OF STRUCTURAL UNIT)
FOR ________________ YEAR

Head of department
on the regulation of contract
systems of the Krasnodar Territory
A.A. ADASKO

Appendix N 2. CONSOLIDATED PRELIMINARY REGISTER OF NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION FOR ____________ YEAR

Appendix N 2
to order
interaction of the contract manager
with structural divisions of the department
when planning and carrying out purchases
to meet the needs of the department
regulation of the contract system
Krasnodar Territory

Agreed:

department for regulation of contract
systems of the Krasnodar Territory
________________ (FULL NAME.)
"___" ___________ ___ G.

Agreed:
Deputy Head of Department
on the regulation of the contract system
Krasnodar Territory
________________ (FULL NAME.)
"___" ___________ ___ G.

Agreed:
Deputy Head of Department
on the regulation of contract
systems of the Krasnodar Territory
________________ (FULL NAME.)
"___" ___________ ___ G.

I approve
head of department
on the regulation of contract
systems of the Krasnodar Territory
________________ (FULL NAME.)
"___" ___________ ___ G.

CONSOLIDATED PRELIMINARY REGISTER OF NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION FOR ____________ YEAR

Contract manager
____________________________ ______________________

(signature) (full name)

Head of department
on the regulation of contract
systems of the Krasnodar Territory
A.A. ADASKO

Appendix N 3. REGISTER OF NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION FOR ______________ YEAR

Appendix N 3
to order
interaction of the contract manager
with structural divisions of the department
when planning and carrying out purchases
to meet the needs of the department
regulation of contract
systems of the Krasnodar Territory

Agreed:
first deputy head
department for regulation of contract
systems of the Krasnodar Territory
_____________ (FULL NAME.)
"___" ___________ ___ G.

I approve
head of the department for
regulation of contract
systems of the Krasnodar Territory
______________ (FULL NAME.)
"___" ___________ ___ G.

REGISTER OF NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION FOR ______________ YEAR

Regulated procurement department

10.11.2014 11:02

A regulation has been introduced for the interaction of participants in the procurement process at AltSTU (Order No. D-345).

Regulations for the interaction of participants in the procurement process of AltSTU

The regulation establishes the procedure for interaction between AltSTU divisions participating in procurement activities within the framework of the Federal Law of April 5, 2013. 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" (as amended and supplemented) and Federal Law of July 18, 2011 N 223-FZ "On the procurement of goods, works, services separate types legal entities"(With changes and additions).

The participants in the procurement process are:

1) Purchase initiator - structural unit or official interested in carrying out this procurement due to the fact that this procurement is designed to ensure its implementation job responsibilities.

2) Head of the contract service - duly appointed official and ensuring, on a professional basis, the selection of the best supplier (contractor, performer) and compliance by the university with the requirements of the current legislation in the course of procurement.

3) Regulated procurement department - structural unit, main job function which is the conduct of the procurement procedures provided for by the legislation of the Russian Federation and includes such stages as the evaluation of the procurement, the possibility of its implementation, the effectiveness of the procurement and the effectiveness of the contractual relationship with the counterparty selected based on the results of the procurement, etc.

4) Planning and financial management - structural unit responsible for assessing the possibility of procurement (availability financial resources from the initiator of the purchase, determining the source of funding, drawing up a procurement plan and monitoring its implementation, etc.).

5) Legal department - a structural unit that carries out checking the terms of the contract (agreement) for compliance with the requirements of the current legislation.

6) Control accounting- structural subdivision, authorized to pay monetary obligations under concluded contracts (agreements).

7) Material and technical supply department - structural subdivision authorized to conclude contracts (agreements) on behalf of AltSTU, for the supply of goods, performance of work, provision of services.

The powers between the participants engaged in procurement activities are distributed as follows:

1. The procurement initiator analyzes its own activities for the previous procurement period and activity plans for the upcoming procurement period in terms of the availability of demand for goods (works, services) during the upcoming procurement period. If there is a need for goods (work, services), the initiator of the purchase formulates this need and assesses the possibility of satisfying it without carrying out a purchase (for example, at the expense of existing warehouse stocks, within the framework of already concluded contracts with suppliers, etc.).

If it is impossible to satisfy the need for goods (works, services) due to the available opportunities, the procurement initiator brings the information in the form of a memo to the procurement economist of the financial planning department with the justification of the need for the procurement, indicating the volume, validity of the initiated volumes and the estimated initial (maximum) price of purchased products, as well as the timing of the purchase in order to include this purchase in the planned current volume of purchases for the upcoming purchase period.

Planning and financial management collects applications from structural divisions of the university. Consolidation of applications is carried out by the procurement economist of the financial planning department weekly from Monday to Friday. At the end of each working week, consolidated applications are forwarded to the head of the contract service.

2. The head of the contract service assesses the need for procurement, the possibility of its implementation , the initial (maximum) price of the purchased products, as well as the timing of the purchase.

In case of approval of this purchase, it is included by the procurement economist of the planning and financial department in the current volume of purchases for the upcoming procurement period. Based on the results of the approval by the head of the contractual procurement service of the needs of the initiators of the procurement, the procurement economist of the financial planning department forms the draft procurement plan and the schedule.

The drafts of the procurement plan and the schedule, initiated by the planning and financial management, are coordinated with the regulated procurement department with the participation of structural units involved (legal department, procurement department, etc.).

The procurement economist of the planning and financial department publishes the procurement plan and the schedule approved by the head of the contract service in a unified information system.

If there is a need to make adjustments to the approved procurement plan and schedule, the procurement initiator justifies the need for such changes to the head of the contract service, and the procurement economist of the financial planning department, if these changes are agreed, makes changes to the procurement plan, schedule in accordance with the current legislation.

3. If the head of the contract service makes a decision to conduct a procurement from a single supplier (contractor, performer), consolidated bids are forwarded to the procurement department.

The procurement department reasonably determines the supplier (contractor, performer), concludes an agreement with him and draws up a set of documents necessary to pay for the received goods (work, services). The entire set of documents is agreed upon:

• with planning and financial management (clause 3.2. Schemes), which determines the source of financing for the purchase, indicating the article KOSGU;
• with legal department, which checks the terms of the contract (agreement) for compliance with the requirements of the current legislation (clause 3.3. of the scheme);
• with the regulated procurement department, which prepares and places in the EIS in accordance with the current legislation a notice and procurement documentation, and also maintains a procurement register (clause 3.4 of the scheme).

After the goods arrive at the warehouse, the procurement department (if necessary, the initiator of the purchase) transfers the agreed set of documents for payment to the accounting department. If the delivery of goods to the warehouse was carried out by the department of material and technical supply, then simultaneously with the receipt of the goods, the initiator of the purchase is informed about this.

4. If the head of the contract service decides to conduct a competitive method for determining the supplier, then the consolidated bids are forwarded to the regulated procurement department.

The regulated procurement department, together with the initiator, develops procurement documentation, reflecting in it the information provided for by Laws No. 44-FZ, No. 223-FZ.

The regulated procurement department, together with the procurement initiator, ensures the approval of the documentation with the participation of the structural units involved (legal department and planning and financial management) (clauses 4.1. And 4.2. Schemes, Appendix No. 1).

The regulated procurement department publishes a procurement notice, procurement documentation and a draft contract (agreement) in a unified information system in accordance with applicable law.

After the publication of the above documents, the regulated procurement department ensures the procurement procedure, including the acceptance of bids from potential suppliers (performers, contractors), the assessment and ranking of these bids in accordance with the criteria of the procurement documentation, the selection and announcement of the procurement winner by the procurement commission, the direction of the contract (agreement) for signing to the winner.

After the procurement, the regulated procurement department publishes the necessary information, in the manner and terms provided for by the current legislation, and also conducts pre-contractual negotiations with the supplier (performer, contractor), as a result of which the contract (agreement) is prepared for signing in the legal department and with the responsible person, which was approved by the order of the rector on the conduct of a competitive procurement procedure.

After signing the contract (agreement), the initiator of the procurement ensures its execution, including conducting pre-trial settlement of disputes together with the legal department, monitors compliance with the payment deadlines, monitors the delivery time (provision of services, performance of work), accepts the goods (services, work delivered under the contract) ), checks the quality of the goods (services, work), signs acts at the authorized persons of the university, confirming the fulfillment of the contract.

In cases of concluding and executing a contract under 44-FZ, the procurement initiator accepts the delivered goods (work performed, services rendered) together with the acceptance committee.

Accounting Department within one working day from the date of receipt of the payment document to the contract (agreement) concluded in accordance with the Federal Law-44, with the exception of paragraph 4, paragraph 5 of Article 93 of the Federal Law-44 (purchase at the expense of federal budget for an amount of up to 100 and up to 400 thousand rubles), sends to the regulated procurement department a copy of the payment order necessary for the preparation and posting of a report on the execution of the contract (stage of the contract) (agreement).

5. If the head of the contract service makes a decision to conduct a purchase from a single supplier (contractor, performer) by the initiator of the purchase, as well as contracts for the provision of teaching services, advanced training, training of the Customer's employees, the initiator of the purchase reasonably determines the supplier (contractor, performer), concludes with him a contract and draws up a set of documents necessary to pay for the received goods (work, services). The entire set of documents is agreed upon:

• with planning and financial management (clause 5.1. of the scheme), which determines the source of financing for the purchase payment, indicating the article KOSGU;
• with the legal department, which checks the terms of the contract (agreement) for compliance with the requirements of the current legislation (clause 5.2. of the scheme);
• with the regulated procurement department, which prepares and places in the EIS in accordance with the current legislation a notice and procurement documentation, and also maintains a procurement register (clause 5.3. of the scheme).

After the goods arrive at the warehouse, work is performed, a service is provided, and the initiator of the purchase transfers the agreed set of documents for payment to the accounting department (clause 5.4. Of the scheme).

Payment for contracts (agreements) that will be executed during long period, must be endorsed by the planning and financial department, by the procurement economist.

The head of the contract service, together with the relevant structural divisions, conducts an analysis of the procurement activities carried out, the results of which are taken into account when drawing up a procurement plan for the next period.

• Appendix # 1:

Order
interaction of the contract service with other divisions of the Customer, the Unified Procurement Commission

1. General requirements

1. The contract service carries out its activities in cooperation with all structural divisions of the Customer, including:

With the Office of Accounting and Reporting;

With the Office of Legal Support and Organization of State civil service;

Information technology department;

With the initiators of the purchase.

2. In cooperation with the Accounting and Reporting Department, the contract service performs the following functions:

procurement planning;

justification of the initial (maximum) contract price; organization of payment for the contract; consideration of bank guarantees; acceptance of goods, works, services under the contract.

3. In cooperation with the Office of Legal Support and Organization of the State Civil Service, the contract service performs the following functions:

acceptance of goods, works, services under the contract; claim work under the contract;

conclusion and amendment of the contract.

4. In cooperation with the information technology department, the contract service performs the following functions:

ensures uninterrupted operation of the information and technical resource of the contract service;

justification of the initial (maximum) contract price; public discussion of procurement; acceptance of goods, works, services under the contract.

5. In cooperation with the initiator of the procurement, the contract service performs the following functions:

procurement planning; justification of purchases;

justification of the initial (maximum) contract price;

public discussion of procurement; acceptance of goods, works, services under the contract;

claim work under the contract.

6. All other functions are performed by the contract service independently, including:

Development of a notice and procurement documentation; organization of the work of the procurement commissions; involvement of specialized organizations;

involvement of experts to check the results of contract execution;

work in a unified information system in the field of procurement or before the commissioning of this system on the official website of the Russian Federation in the information and telecommunications network "Internet", in the regional information system in the field of procurement of goods, works, services to meet the state needs of the Republic of Crimea, including number of sending documents and information for placement in the register of contracts;

sending information to the register of unscrupulous suppliers;

participation in the consideration of complaints in regulatory and judicial authorities.

2. The order of interaction when planning

7. The procurement plan is formed by the contract service in accordance with the requirements of the Federal Law in the process of drawing up and considering draft budgets of the budgetary system of the Russian Federation, taking into account the provisions of budgetary legislation.

8. The contract service forms procurement schedules after submission of the draft law on the budget for the corresponding financial year for consideration by the State Council of the Republic of Crimea.

9. The initiator of the procurement, taking into account the terms established by regulatory legal acts in the field of procurement, submits to the contract service applications for the inclusion of procurement in the procurement plan, the procurement schedule according to the forms in accordance with the requirements for the procurement plan forms, procurement schedule established by the Government of the Russian Federation (filled in within the established competence). The application must be previously agreed with the Department of Accounting and Reporting.

10. Together with the purchase request, the procurement initiator must provide a justification for the purchase and a justification for the initial (maximum) contract price.

11. Within 10 days after the approval of the budget for the corresponding year, the contract service forms an updated (if necessary) draft procurement plan, procurement schedule and sends it for approval to the head of the Customer.

12. The procurement plan, procurement schedule must be approved within ten working days after the customer has communicated the amount of rights in monetary terms to accept and (or) fulfill obligations in accordance with the budgetary legislation of the Russian Federation.

13. The contract service ensures the placement of the procurement plan, procurement schedule in a unified information system within three working days from the date of approval or change of such a plan, with the exception of information constituting a state secret.

14. No later than the 10th day of the month preceding the beginning of the corresponding quarter in which the procurement is planned, the procurement initiator sends to the contract service a confirmation of the need to carry out the relevant procurement or information about the need to postpone the publication of the procurement procedure or its exclusion from the procurement schedule.

15. Not later than the 20th day of the month preceding the beginning of the corresponding quarter, in the event of a change in demand for products, the contract service makes changes to the procurement schedule.

3. The order of interaction when determining the supplier (contractor, performer)

16. 3 weeks before the start of the planned month of publication of the procurement procedure, the procurement initiator submits to the contract service:

description of the procurement object in accordance with Article 33 of Federal Law N 44-FZ ( technical task);

adjusted justification for the initial (maximum) contract price, agreed with the Accounting and Reporting Department;

proposals on the criteria for evaluating applications.

17. When forming the procurement documentation, the contract service shall agree with the Office of Legal Support and Organization of the State Civil Service and the Office of Accounting and Reporting on the draft procurement documentation within the established competence.

18. Answers to inquiries, clarifications of documentation received from procurement participants on the issues specified in clause 16 are given by the procurement initiator on time and are posted by the contract service in a unified information system in the procurement sphere.

4. The order of interaction when concluding and executing a contract

19. The contract service, in accordance with the requirements of the legislation and within the established timeframe, sends the appropriate draft contract to the winner of the determination of the supplier (contractor, executor).

20. In case of receipt from the winner of the determination of the supplier (contractor, executor) of the protocol of disagreements, this protocol is subject to joint consideration by the contract service and the initiator of the purchase.

21. If it is necessary to amend the concluded contract, the contract service prepares a draft of the corresponding supplementary agreement to the contract, coordinates it with the Office of Legal Support and Organization of the Civil Service and the Office of Accounting and Reporting and ensures its signing.

22. The contract service, together with the initiator of the procurement, ensures the acceptance of goods, works, services, as well as the examination of the supplied goods, work performed, services rendered.

23. If necessary, the contract service ensures the creation of an acceptance committee of at least five people to accept the delivered goods, work performed or services rendered, the results of a separate stage of the contract execution in the manner and within the terms established by the contract, and draws up an acceptance document.

24. The contract service prepares and sends to the Accounting and Reporting Department the relevant documents for organizing payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution in accordance with the current legislation of the Russian Federation and the regulatory legal acts of the Republic Crimea.

The Department of Accounting and Reporting within 1 (one) business day informs the contract service about the payment made under the contract (a separate stage of the contract execution).

25. The contract service, together with the Office of Legal Support and Organization of the State Civil Service and the Office of Accounting and Reporting, during the execution of the contract, interact with the supplier (contractor, performer), apply measures of responsibility, including sending to the supplier (contractor, performer) a request for payment of penalties (fines, penalties) in case of delay in performance by the supplier (contractor, performer) of the obligations (including the warranty obligation) stipulated by the contract, as well as in other cases of non-performance or improper performance by the supplier (contractor, performer) of the obligations stipulated by the contract, commit other actions in case of violation by the supplier (contractor, performer) of the terms of the contract.

26. The contract service has the right to request from the structural divisions of the Customer other information and documents necessary for the performance of the functions and powers of the contract service. The structural divisions of the Customer are obliged to submit such documents and information to the contract service in due time.

"APPROVED"

Director of ISMAN

"___" _________ 2014

Regulations

contract service interaction

with structural divisions

1. General Provisions

1. This Regulation defines the mechanism of interaction between the contract service exercising the authority to purchase goods, works, services for the needs of ISMAN.

2. This Regulation has been developed in accordance with the current legislation of the Russian Federation in order to automate the basic operations of planning the procurement of goods, works, services, identifying suppliers (contractors, performers); conclusion and execution of contracts, control over compliance with the legislation of the Russian Federation.

2. Terms and definitions

The following concepts, terms and definitions are used in this Regulation:

USSP - Responsible specialist of the structural unit

IZ - the initiator of the purchase

NMCK - initial (maximum) contract price;

EIS - unified information system;

ISMAN IS - ISMAN website

KS - Contract Service;

PEO - Planning and Economic Department;

OMTS - department of material and technical supply;

EC - single commission

OKVED - All-Russian classifier economic activities

OFAS - Office of the Federal Antimonopoly Service for the Moscow Region.

3. Regulations of interaction

* If the purchase is found to be unjustified during monitoring, audit and control in the field of procurement, the control bodies specified in paragraph 3 of Part 1 of Art. 99 of Law No. 44-FZ, must issue an order to eliminate the detected violation and bring the perpetrators to administrative responsibility (part 6 of article 18 of Law No. 44-FZ).

Subdivisions ensure execution within the limits of their official powers;

** - if an incomplete package of documents for the purchase of goods (works, services) is provided, the documents will be returned to the heads of departments for revision.

*** - information about the execution of the contract with an indication of the parameters of the execution, including information about the payment of the contract (payment of the stage of the contract) - details (type, number, date) of the document confirming the occurrence of a monetary obligation upon the delivery of goods (invoice and (or) act of acceptance - transfer, and (or) invoice), performance of work, provision of services (act of completed work (services) and (or) invoice, and (or) invoice), as well as details (type, number, date) of the document, confirming the fact of payment of the contract (payment order, etc.) ( Decree of the Government of the Russian Federation "On the procedure for preparing and placing in a unified information system in the field of procurement a report on the execution of a state (municipal) contract and (or) on the results of a separate stage of its execution");

Responsible persons exercising control over the development and execution of contracts are the heads of structural divisions:

In the case of submission of service notes with the attachment of supporting documents in violation of the terms specified in clauses 15, 18, 20, 22, 26,28, administrative responsibility in accordance with Art. 19.7.2 of the Code of Administrative Offenses of the Russian Federation -FZ (as amended on 01.01.2001) failure to provide information or submission of knowingly false information to the body authorized to exercise control over the procurement of goods, works, services to meet state and municipal needs - shall entail the imposition of an administrative fine on officials in the amount of 00 (fifteen thousand) rubles; for legal entities - in the amount of 00 (one hundred thousand) rubles.

Control over the implementation of these Regulations shall be entrusted to the Deputy Director

Deputy director ev

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