What documents are needed to obtain an EDS key. EDS for legal entities. Electronic signature verification

The need to obtain an EDS for a legal entity is due to the widespread use of electronic technologies in all areas entrepreneurial activity. At the same time, the question often arises: who has the right to draw up and use it?

To whom is the EDS of the organization issued?

Any document issued on behalf of the organization is signed by a person. Depending on its content, the requirements of the law, the customs of business transactions, an employee, accountant, head of the organization can put a handwritten signature. Similarly, an electronic signature for legal entities issued to a specific person.

Any employee can receive it by submitting an appropriate document confirming the right to act on behalf of the company. As such are Constituent documents, order of the first head, power of attorney.

In practice, it is most convenient to issue several EDS for a legal entity, limiting the scope of the signature in a qualified certificate (QSEP). If a manager, in order to save money, acquires it in his own name, and it freely passes from hand to hand of employees, he not only risks his position, but also violates the law. Since by signing the certificate, he undertakes to keep the EDS in secret, and out of the reach of third parties.

Selecting the type of signature for the organization

Each digital signature for a legal entity is issued to work in one or several specific systems. It is available for a fee at special organization- a certification authority (CA). Each of them offers up to a dozen different types of certificates, which indicate who and for what purpose can use ES.

To work in government information systems ah (FTS, EGAIS, SMEV, GIS housing and communal services and others) a qualified certificate is required - only an accredited CA has the right to issue it. Their list is published on the website of the Ministry of Communications. For the exchange of documents with contractors or partners, internal use, participation in trading on commercial sites, an unqualified electronic signature may be used.

The price of a CEP certificate depends on how many systems it covers and how secure it is. For example, an EDS for working only in EGAIS will cost less than a universal certificate, which makes it possible to participate in bidding for 3-5 ETPs, including purchases under 44-FZ and 223-FZ, auctions for the sale of bankrupt property, and interact with state organizations.

The procedure for obtaining an ES for a legal entity

Certification centers create electronic signatures for legal entities upon application. All of them have their own websites where you can get information about the types of certificates, cost and procedure for applying. Most often this happens in the following order.

1. An application is submitted to in electronic format, by phone, or in person.
2. The type of signature required for work is selected, the sent invoice is paid, documents are submitted according to the list.
3. The CA checks data on all state databases, usually it takes no more than 3 days.
4. If the provided information is correct, an EDS is generated, a private and public key to it is generated, a certificate is generated confirming that it belongs to the owner.

If the EDS is issued by an employee of the organization to the director, he must present a power of attorney for the right to perform these actions, copies of an extract from the Unified State Register of Legal Entities, passports and SNILS of his head. If there is a seal, the power of attorney can be issued on his behalf, otherwise, notarization is required. If, for example, an accountant or a lawyer requests an ES in his name, he submits his personal documents and an order that spells out his authority to use the DS.

There are several stages of registration on the State Services portal, which open up different opportunities for users. One of the stages of user initiation is an electronic signature, thanks to which you can log in to your personal account, as well as order electronic services.

Initially, the electronic signature was used only by legal entities that preferred to communicate with tax authorities electronic. It allowed to protect the documentation when sent for verification to the appropriate authorities. Later this practice broad sense was adopted for individuals.

An electronic signature is a way to confirm the authenticity of a document. While creating electronic signature are used different kinds encryption, so it may have a different appearance. This short code is then attached to the main document, which will be sent by email.

The ES is valid for a year, after which it is necessary to renew it with the purchase of a new key or certificate. Please note that the service is paid. Its specific cost depends on the conditions that are included in the contract. To date, the minimum amount of ES for individuals is 700 rubles. You can get acquainted with the tariffs on the official website of the RosIntegration certification center.

Types of electronic signature

There are 3 types of electronic signature:

• Simple;
• Unskilled;
• Qualified.

1. A simple electronic signature is often used in everyday life. It is a one time code. Users constantly encounter such data encryption, for example, when confirming a payment with bank card. To successfully complete the operation, you must enter the code that is sent to the phone number associated with the card.
2. Unqualified ES is used in electronic documents. Users rarely encounter it in ordinary life, because its registration is possible only in the control center. With the help of this type of electronic digital signature, you can "certify" your letters to government agencies with email. However, the service itself has privacy restrictions.
3. A qualified electronic signature is an equal analogue of a paper signature for individual. And in the case of legal entities, it can also replace the seal of the organization. Thanks to this variety, documents can be sent by e-mail to any authority. There is no need to personally confirm any information.

How to get an EDS for the State Services website?

To work with the State Services portal, a simple and qualified electronic signature is used. Obtaining any kind of identifier is directly related to registration on the site. However, due to the fact that these EPs are of a different nature, the procedure for obtaining will differ significantly.

Important! A qualified electronic signature has more weight than a simple one, since it opens access to all portal services. The main difference is that a simple digital signature gives access to viewing information, for example, on the amount of fines. However, only with a qualified electronic signature does the user have the opportunity to send applications for receiving services in electronic form.

Creating a simple electronic signature

A simple electronic signature is created at the first stage of user registration on the portal. This is the so-called "simplified registration", which only requires the visitor to enter certain data into the database. Everything is done remotely and does not take much time.

A simple type of signature is assigned to absolutely all users of the portal, as this happens immediately after registration.

1. If you click on the "Personal Account" button, not only the login form will appear, but under it there will be a link to the registration form, which you must select.
2. The first page contains the basic data about the user: full name, phone number, email.
3. The system automatically generates the first simple electronic signature of a new user. The code is sent either by e-mail or to the phone in the form of SMS. The received code must be entered in the field that opened after filling out the first registration page. This signature confirms the visitor's desire to continue creating a profile on the portal. However, despite the fact that a simple electronic signature has been generated and confirmed, its creation does not end there.
4. After entering the one-time code, there are still empty fields that need to be filled in. In addition to a permanent password, the client must provide data on documents that will confirm his identity: SNILS, passport, TIN.

Information uploaded to the service is sent for verification. And if the data on them matches the data of the common database, the client can use the resource. In fact, at this stage, the creation of a simple electronic signature is over. The user can enter the portal, view the available information.

The truncated functionality of the portal can be expanded if you complete the registration of a simple electronic signature into an unqualified one. To do this, you must personally contact the Russian Post or. You must have a passport and SNILS with you. Employees of government agencies check the compliance of documents with the ones specified in the profile settings. And if these are really your documents, a one-time code is issued, which is entered in your personal account in the profile settings. After its introduction, the State Services reveal their full potential.

Note! Registration on the State Services Portal is not required if the user initially contacts the MFC to create a simple electronic signature. After that, it is enough at home to choose the entrance to SNILS.

Creation of a qualified electronic signature

A qualified electronic signature is issued on a USB flash drive at the control center. It is necessary to contact the institution that is engaged in the creation of a qualified electronic signature in your locality, by phone and order EP. After that, you must personally go to the office with a passport. There are various tariffs at which ES is created. The minimum tariff is suitable for working with the State Services portal.

Together with a flash drive that contains information about the electronic signature, the client receives software for installation on his computer, a license and a certificate. At home, you will need to install the program and insert the USB flash drive into the USB connector. In the authorization form on the State Services portal below, you must select "Login using electronic means". And then choose the path to the removable media.

What can ECP be used for?

The electronic signature on the State Services is used to open access to all the features of the site:

• Sending an application for obtaining certificates, extracts and so on;
• Payment of state duties with a 30% discount, if it is provided for by a specific service.

Additionally, an individual has the opportunity to send a tax return via the Internet. Also, EPs continue to be used by legal entities. But at the same time, it is necessary that the certificate be filled out in the name of a person authorized to work with the State Services portal from his company.

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Electronic signature on the State Services portal

Electronic digital signature is increasingly used in business processes, in some areas it has completely replaced the traditional one. It is reliable, secure and modern way identity of an organization or a particular individual. ES helps to optimize the workflow and speed up transactions. Its use allows jur. persons:

Participate in electronic trading

Companies can participate in electronic tenders only with EDS

Electronic trading is one of the most promising and transparent ways of trading. By participating in them, companies get the opportunity to find services and goods at the most affordable prices, sell their own products with maximum benefit, conclude contracts for government orders, etc. Trades are held on special trading floors(websites), they are federal or commercial.

ES allows users to participate in trading from anywhere in the world without leaving their own office: all that is needed is access to the Internet. It guarantees that real customers and performers participate in the auction, imposes legal obligations on both parties, significantly reducing risks. Almost every action on the site (accreditation, application, etc.) must be confirmed with its help. Different trading platforms may require different types of digital signatures, this point needs to be clarified in advance.

Ensure secure electronic document management

Electronic document management within the company and with external partners saves time

The use of electronic documents can significantly speed up the workflow, increase the efficiency of company management systems, reduce the cost of paper, printers and the maintenance of archive storage sites. Another plus is that you do not have to wait long for the document to reach the addressee, depend on mail or couriers. Through the Internet, electronic files are delivered instantly, signed with an EDS, they have full legal force, their privacy is well protected. Also, a digital signature makes it possible to encrypt the contents of the file and only a person who has the key code to the cipher can read it. An electronic signature for legal entities will allow the manager to work from anywhere, and not just from his office.

ES is convenient to use for both internal and inter-corporate document management. In the second case, an exceptionally enhanced qualified signature is needed, which is a reliable guarantor of the legal force of the signed document, protects both parties from deliberate abuse by counterparties. If there are suspicions that the EDS key is in the possession of a third party, its certificate can be instantly revoked by the official owner. Documents that will be signed with its help after that have no legal force and are invalidated until the key is restored.

Submit reports electronically

Reporting via the Internet greatly simplifies and speeds up the entire process.

The use of ES allows you to submit reports to the tax service, pension fund, employment service and other regulatory authorities remotely, at any convenient time of the day, without physical presence, which saves a lot of time and nerves. Plus, thanks to customer software, the documents will be automatically checked for errors. An electronic signature attaches to the submitted documentation legal significance and protects them from unauthorized modification. At the same time, there is no need to duplicate such documents with paper ones: the regulatory authority is obliged to send a receipt to the client about the receipt of reports in electronic form. Russian government agencies accept such reporting only if it is signed by a qualified electronic signature.

Receive public services via the Internet

Every year, an increasing number of government agencies are switching to electronic document management.

Even now, having an electronic signature, a legal entity can remotely interact with such government organizations, as EGAIS RAR, FSS, Rosstat, Rosreestr, Rospatent, Rosprirodnadzor, Rosleskhoz, Rosimushchestvo, Rosminzdrav and many others. Receipt public services in electronic form significantly reduces the waiting time. The owner of an ES can request the necessary information (certificate, extract, document), issue a license, file a complaint or register an appeal to a government agency at any convenient time from anywhere in the world. Also, the applicant can control the process of providing the service, which significantly reduces corruption risks. Most of the public services can be obtained through the portal www.gosuslugi.ru.

Perform financial and credit banking operations without risks

The use of EDS increases the level of security in remote maintenance

When entering his own online account, the client confirms his identity using an electronic signature registered with the bank. Remote banking services for legal entities can significantly save time, the speed of payment processing is significantly increased compared to the traditional service. To use EDS in settlements with the bank, it is necessary to conclude an agreement. To ensure maximum security of electronic payments, a qualified electronic signature is required, which cannot be “hacked”.

Submit applications to the court through the electronic service "My Arbiter"

The presence of an enhanced qualified electronic signature is mandatory for users of this system

Information service"My Arbiter" allows legal entities to submit documents to the Arbitration and the Supreme Court via the Internet. It's fast, simple and convenient. This system not only sends documents to the court, but also checks if the applicant has the authority to file them. The service "My Arbiter" makes it possible to file applications, appeals, cassation, supervisory complaints, petitions and counterclaims, claims of creditors, applications for recognition of bankruptcy, and so on. Also on the site you can track the status of the case, receive current information on it. Under the new rules approved by the Judicial Department at the Supreme Court, in cases of attaching an enhanced CEP, a detached signature is required, not an attached one.

The use of an electronic digital signature provides significant benefits, opens up new prospects for business and makes it possible to expand its geography. However, it must be borne in mind that the responsibility for the safe storage of the EDS key lies entirely with the owner. Its validity period is limited to one year from the date of issue. If the key certificate is compromised (lost, stolen), the user must immediately request that it be suspended. To resume work, you will have to issue a new digital signature, since there is no mechanism for recovering the current password / key.

To order

With the help of an electronic signature, you can send a report to the tax office, win a public procurement tender or sign an agreement with a counterparty without getting up from your chair, in just a couple of clicks. No need to waste time walking around offices and tedious standing in lines.

Legal entities use electronic signatures of two types: qualified and unqualified. It is convenient for an unqualified ES to sign internal documents - orders, instructions, statements. A qualified one is needed for “external relations” - interaction with counterparties, reporting and working with state portals. In the certification center "Tensor" you can get both types of signatures.

What can be done with ES for a legal entity

Report via the Internet and correspond with government agencies

Submit tax reports, send an explanatory note or a question on the new norm of the law to the inspector, report to the Pension Fund of the Russian Federation, the FSS, Rosstat and other government agencies via the Internet, without unnecessary paperwork. An electronic report can be sent at any time, without adjusting to the work schedule of a government agency.

Participate in electronic trading

Win tenders on government and commercial marketplaces, become a supplier of large companies as a representative of small and medium-sized businesses. Or save money by participating in auctions for the sale of bankrupt property. If the site requires an additional identifier in the signature certificate, Tensor CA will issue the required electronic signature.

Work with information systems

Register a cash register with the Federal Tax Service, open a new legal entity, order a certificate from Rosreestr, inform about the purchase of real estate or perform customs declaration of goods. Electronic Documents arrive quickly and without unnecessary running around.

sue

Settle a money dispute with a counterparty or file a claim for damages with an arbitration court through the My Arbiter system. The location of the defendant does not play a role, electronic documents will be equally quickly delivered to the court of any city.

Trade in alcohol, milk, timber, fur, medicines

Send information about transactions with goods subject to labeling and state control to EGAIS, Markirovka IS, Mercury FSIS and other information systems.

Exchange documents with clients and partners

Sign bills of lading and certificates of completion with an electronic signature, issue invoices, send reconciliation certificates and other documents over the Internet, without wasting time on printing and delivery.

Manage internal paperwork

Save employees from having to run around the offices with a pile of papers. Thanks to the electronic signature, their work will become more productive. Instructions, instructions, orders, advance reports and other documents are signed in a couple of seconds. Electronic files are not lost or damaged, they are convenient to store and send.

Manage the company remotely

Sign a contract, invoice, payment order and any other documents from anywhere. All you need is a computer with internet access.

You can get a qualified electronic signature at the office of Tenzor or our partners in the region. The signature will be done within an hour. Or you can submit an online application by attaching scanned documents. The manager will check the application, and then invite you to the office to receive the ES. If you do not have time for this, we will deliver the electronic signature by special communications.

What documents are needed to obtain an electronic signature for legal entities

Why an electronic signature for a legal entity is convenient

• An electronic document will be delivered faster than your printer can print a couple of pages.
• To request a certificate or other document from a government agency, you do not need to push in queues, just make a couple of mouse clicks
• No more spending money on printing, shipping and storing documents
• An electronic document is stored on your computer and on a secure server of the EDI operator. It will not be lost or damaged, it will not have to be created and signed again
• Electronic documents replace paper ones, while maintaining their legal significance. They will be accepted even during a cameral tax audit

An electronic signature (ES) is information in electronic digital form that can be used to identify an individual or legal entity without his personal presence.

There are two types of electronic signature used in electronic document management:

• simple electronic signature;
• enhanced electronic signature (can be qualified and unqualified).

They differ in the degree of protection and scope.

2. What is a simple electronic signature?

A simple electronic signature is, in fact, a combination of login and password, confirmation code by email, SMS, USSD and the like.

Any document signed in this way is not, by default, equivalent to a paper document signed by one's own hand. This is a kind of statement of intent, which means that the party agrees to the terms of the transaction, but does not participate in it.

But if the parties conclude an agreement on the recognition of an electronic signature as an analogue of a handwritten one at a personal meeting, then such documents may acquire legal significance. So, for example, it happens when you connect an online bank to a credit or debit card. A bank employee identifies you by your passport, and you sign an agreement to connect an online bank. In the future, you use a simple electronic signature, but it has the same legal force as a handwritten one.

3. What is an enhanced unqualified electronic signature?

An enhanced unqualified electronic signature is two unique sequences of characters that are uniquely related to each other: an electronic signature key and an electronic signature verification key. To form this bundle, cryptographic information protection tools are used ( Information cryptographic protection tools (CIPF) are tools that allow you to sign digital documents with an electronic signature, as well as encrypt the data contained in them, thereby contributing to their reliable protection from third-party interference. CIPF are implemented in the form software products and technical solutions.

By itself, an enhanced unqualified signature is not an analogue of a handwritten signature. It means that the document was signed by a specific person and has not changed since then. But such a signature is usually valid only in conjunction with an agreement on recognizing it as handwritten. True, not everywhere, but only in the document flow with the department (organization) with which such an agreement was signed.

4. What is an enhanced qualified electronic signature?

An enhanced qualified electronic signature differs from an enhanced unqualified one in that cryptographic information protection tools (CIPF) certified by the Federal Security Service of the Russian Federation are used for its formation. And only a certification center accredited by the Ministry of Digital Development, Communications and Mass Media of the Russian Federation can issue such a signature. In this case, the qualified certificate of the electronic signature verification key, which is provided by such a center, becomes the guarantor of authenticity. The certificate is issued on a USB stick. In some cases, you may need to install additional software to use it.

An enhanced qualified signature is an analogue of a handwritten signature. It can be used everywhere, but for use in working with a number of organizations, additional information must be entered into a qualified electronic signature certificate.

How to get an enhanced qualified electronic signature

To obtain an enhanced qualified electronic signature, you will need:

• identity document;
• insurance certificate of compulsory pension insurance (SNILS);
• individual taxpayer number (TIN);
• main state registration number records of state registration an individual as an individual entrepreneur (if you are an individual entrepreneur);
• an additional set of documents confirming your authority to act on behalf of a legal entity (if you receive a signature of a representative of a legal entity).

Documents must be submitted to an accredited certification center (you can find them in the list or on the map) or to the business services center in the Eastern Administrative District at the address: Moscow, Srednyaya Pervomaiskaya street, 3. An employee of the center, after establishing your identity and checking the documents , writes the certificate and electronic signature keys to a certified electronic medium - electronic card or flash drive. You can also purchase cryptographic protection tools there.

The cost of the service for providing a certificate and keys of an electronic signature is determined by the regulations of an accredited certification center and depends, in particular, on the scope of the electronic signature.

5. Does an e-signature have an expiration date?

The validity period of the certificate of the electronic signature verification key (both qualified and unqualified) depends on the cryptographic information protection tool (CIPF) used and the certification center where the certificate was received.

Typically, the validity period is one year.

The signed documents are valid even after the expiration of the certificate of the electronic signature verification key.

6. What is ESIA and why is it needed?

Federal State Information System " one system Identification and Authorization (ESIA) is a system that allows citizens to interact with authorities online.

Its advantage lies in the fact that a user who has registered in the system once (on the gosuslugi.ru portal) does not need to go through the registration procedure on state and other resources each time to gain access to any information or service. Also, to use resources that interact with the ESIA, you do not need to additionally identify your identity and equate a simple electronic signature with a handwritten one - this has already been done.

As the e-government and electronic document management in general, the number of resources interacting with ESIA is growing. So, private organizations can already use the ESIA.

Since 2018, a system for remote identification of clients of Russian banks and users of information systems began to operate, subject to registration with the ESIA and the provision by a citizen of his biometric data (face image and voice sample) into a single biometric system. That is, banking services can be received without leaving home.

There are several account levels on the gosuslugi.ru portal. Using the simplified and standard levels, you sign applications with a simple electronic signature. But in order to access all services, you need a verified account - for this you need to verify your identity, that is, equate a simple electronic signature with a handwritten one.

On the website of the Federal Tax Service

Individuals receiving services through Personal Area on the website of the Federal Tax Service, use an enhanced unqualified signature, equivalent to a handwritten one. The verification key certificate can be obtained in the personal account itself, but the identification of the person and equating the electronic signature with the handwritten one occurs at the level of entering the personal account: you can enter either using the login and password that are issued during a personal visit to tax office, or using a verified account on the gosuslugi.ru portal, or even using an enhanced qualified electronic signature.

But individual entrepreneurs and legal entities to receive services (for example, to register an online cash register) may need an enhanced qualified signature.

On the website of Rosreestr

Part of Rosreestr's services (for example, apply, make an appointment) can be obtained using a simple electronic signature. But most services are provided to those who have an enhanced qualified electronic signature.

To participate in electronic trading

In order to participate in electronic trading, an enhanced qualified electronic signature is required.