Which cash register to choose. Cash parsing: how to choose the right cash register? Is it possible to postpone the installation of the checkout

At the same time, all business entities will have to acquire new devices by July 2021.

Considering different kinds online cash registers, it is necessary to take into account the main indicators of the company's functioning:

• the number of products in the assortment;
• the presence of excisable products among them;
• throughput of goods or the number of transactions per work shift;
• Internet access option.

After clarifying the above positions, you can proceed to the selection of a suitable online cash register.

Online checkout - what to look for when choosing?

When choosing a new cash register for their business, entrepreneurs should know six main parameters of an online cash register that are worth paying attention to.

Device bandwidth

It shows how many checks per minute the CCP prints. The most expensive devices are distinguished by the maximum output, the purchase of which is pointless if the business is small.

Device mobility

If a company plans courier delivery or operates outside of a fixed point, then it should choose equipment on an autonomous battery, and not on mains power.

Internet access option

All cash registers from the Federal Tax Service register can be divided into three groups: those connecting to the Internet via an Ethternet cable, Wi-Fi or a built-in modem (SIM card).

Memory

This parameter is relevant for stand-alone registrars (they are capable of storing no more than 10,000 transactions), and those cash registers that work through a computer use its memory.

Ease of management

Touch-sensitive cash registers are considered to be the easiest to operate - they display prompts for the user on the display. Individual devices display the error number (Atol-90F) or even provide comments to them (Pioneer-114F)

EGAIS support

This option is important for companies selling alcohol - the presence of a special UTM-module in the CCP that supports EGAIS. An example of such a device is the Mercury model 180 F.

The main types of online cash registers - how to make the right choice?

The list of new cash registers currently on the market is extremely wide. However, they can be conditionally divided into three groups - autonomous cash registers, POS terminals and fiscal registrars.

Autonomous cash registers are devices that have their own power supply and built-in memory. They can work independently of the computer. The structure of such CCPs includes:

• small processor and memory card;
• small display;
• panel with buttons;
• mini-printer with the ability to print receipts on a narrow ribbon.

Examples of autonomous cash registers included in the register of the Federal Tax Service are Dreamkas-F, Atol-90F, Mercury-115F, Elves-MF, etc.

Fig.2 Cash register Atol 90F is a typical representative of the class of autonomous cash registers. Source: Website "Spb-Kassa"

POS terminals- these are KKTs, which are also capable of functioning without connecting to a PC. However, unlike stand-alone checkouts, they have the following characteristics:

• more powerful processor and built-in memory;
• color touch display;
• printer for printing receipts;
• device for reading magnetic cards.

Convenient and functional POS terminals are Viki Mini F, Evator Standard-MF, Viki Tower F 10, etc.

Fiscal registrars are stationary cash registers. They are capable of working only in conjunction with a computer, since they do not have a processor, memory and display. Their job is to print receipts.

Examples of high-quality fiscal registrars are Viki Print 57 Plus F, Atol-55F, Shtrih-Light-01-F, etc.

As of 2018, the register of the Federal Tax Service for cash register equipment (KKT) registered more than 100 models... How to choose a suitable CCP? What criteria should be considered?

To choose the optimal model, decide on necessary requirements to the CCP. Obviously, they will be different for a high traffic retail store, field service or service firm.

Criteria for the selection of CCP

1. Autonomous cash registers (push-button online cash registers)- This is an analogue of the "old" CCP, introduced into circulation even before the adoption of amendments to 54-FZ. At present they have been modernized - supplemented with a fiscal drive and a communication module.

A budget option for an online checkout for small businesses: small shops without the sale of alcohol, exit trade and delivery services. Prices from 9000 rubles without the cost of the fiscal accumulator (plus 6000 rubles).

• to enter the names of goods computer connection required;
• you won't be able to enter data directly into the cashier, which is very inconvenient;
• there is no way to control the scales- the cash desk does not automatically enter the cost of the goods into the check based on the weight;
• there is no function to search for goods by name;
• no opportunity to work with selected products, and this is very convenient when you can quickly select popular goods (bread, milk, etc.) on the checkout panel and thereby increase the speed of customer service;
• not suitable for selling alcohol;
• there is no possibility of automating the business as a whole, and as a consequence, extra profit from this.

Store owner comments stationery, Svetlana Igorevna:

"There are a large number of product names in the store and the first inconvenience of work is associated with entering product names into the cash register. First, the cash register must be connected to a computer; secondly, the input process is complicated by the fact that each product must be assigned an individual code and match it with the name. , barcode, price, taxation system, tax rate. And this is all in manual mode. As the product range expanded, the problem arose with the limitation of the number of introduced commodity items. use pushes to choose a more modern model, for example, a smart terminal. "

"Currently, the quality and speed of customer service is important for increasing their loyalty. Competition is high and customers choose convenience. In addition, the growth is shown by those enterprises where they automate business processes, optimize inventory and effectively manage assortment, conduct analysis key indicators trade, introduce loyalty systems for customers. Autonomous cash registers are not designed for this, so it will not be surprising that soon they will not be on the market. "

2. Smart terminal (smart cash register, smart cash register) is a new generation cash register. Represents tablet-based terminal, with a built-in printer for printing receipts and installed cash register software. Some smart terminals support autonomous work without recharging from 10 to 48 hours (depending on the model).

Additional trade equipment can be connected to smart cash registers. For example, a barcode scanner, checkout scales, an acquiring terminal (a device for accepting payment by payment cards). But there are also models with an already built-in barcode scanner and an acquiring terminal, that is, they print receipts, scan the barcode, accept payment bank cards.

Smart terminals suitable for conducting a full-fledged inventory and, in general, for automating trading processes... Due to their ease of use, ease of use and adequate prices, smart cash registers quickly gained popularity among entrepreneurs.

The specialist of the company for automation of trade under 54-FZ in Ulyanovsk “Simbirsk-service” comments - Sergey Petrovich K .:

“The functionality of smart terminals is largely determined by software which is installed on it. Let's stop at lightbox smart terminals:

1. Into a smart terminal lightbox easy to add a product to the nomenclature. The cashier only needs to scan the barcode of a new product and the cashier instantly finds it in its global directory (the company's own development, Lightbox, has more than 200 product names) and “with one click” adds it to the nomenclature.
2. With such a cash register, it is easy and quick to serve customers.... For example, in order to sell a leading position, you just need to click on its icon on the panel of selected products.
3. Checkout accepts mixed payment. Buyers can pay for the purchase at the same time with a card and cash.
4. With a checkout, a lightbox can be sold both at a fixed price, and an individual price for a product can be assigned to each customer. As well as providing discounts, you can both for a general purchase, and for a specific item in the check.
5. The checkout supports the sale of goods by weight. Connect the cash register to the scales, and it will calculate the price of the goods being weighed and automatically enter it into the check.
6. The following functions are available at the checkout: “deferred check” and “making refunds”.

Pros and cons of smart terminals




Pros.

• Unlimited memory for the number of introduced commodity items. In KKM - the restrictions depend on the fiscal memory of the device and the model itself.
• Purchase of additional commercial equipment is not required. For example, the “Lightbox 5” and “Lightbox 7 with acquiring” cash desks already have a built-in barcode scanner, a receipt printer and an acquiring terminal.
• Convenience of visual control of information stamped by the cashier on the check, which excludes any mistakes in the check.
• Sale of goods is excluded out of stock. It is enough just to scan the barcode, and information about the goods in stock, sold or placed in the warehouse will be displayed on the monitor. KKM does not provide such information.
• Settlements with customers are automated as much as possible, so they pass quickly, reducing the likelihood of queuing.
• It is possible to maintain inventory, loyalty programs, automate procurement and document generation processes, etc.
• Adding new commodity items and adjusting the database are possible during the working day.... KKM does not have these capabilities.

3. Fiscal registrar can be used in trade and service enterprises of different sizes. Its main function is to print receipts. Works only when connected to a control device: computer, laptop, tablet or phone. The higher the technical indicators of the fiscal registrar, the more expensive it is.

If you have a small store, you can choose an inexpensive fiscal recorder - for example, LitePrint 57 F. Fiscal recorder + phone or tablet as a control device (fiscal recorder is compact, fits in the palm of your hand), and for any small trade and service enterprises.

Pros.
Has the same advantages as smart terminals.

Minuses.
It is more expensive than previous cash register models, since it requires the purchase of an additional control device and trade equipment.

Additional selection criteria:

One of the most inexpensive on the market today is a turnkey solution

The history of online cash registers began in 2014, when, during an experiment, the Federal Tax Service introduced new generation cash registers connected to the Internet in Moscow and the region, in Tatarstan and Kaluga regions.

The experiment was recognized as successful, therefore, on June 14, 2016, the State Duma adopted amendments to the law on cash registers No. 54-FZ, which significantly toughened the requirements for cash registers. In this article, you will find out which cash registers in 2019 for individual entrepreneurs should be used when paying with customers.

Who is obliged to use the new cash registers

More and more entrepreneurs are required to use cash registers in 2019, but the changes will be gradual. Do I need a cash register for individual entrepreneurs working at PSN and for the new year? Until what date do you need to connect? Which of the payers of the STS and OSNO in 2019 can still work without a cash register?

In this table, we have collected information on the terms and categories of taxpayers who are required to install a new model of cash registers.

The new law not only established for the cash register, but also a list of organizations and individual entrepreneurs who still have the right not to use the cash register when making payments in cash and by card (Article 2 of Law No. 54-ФЗ dated 05.22.03):

• sale of newspapers, magazines and related products in kiosks, provided that at least half of the turnover is made up of newspapers and magazines (revenue accounting for this group of goods must be kept separately);
• sale of securities;
• catering services for employees and students educational institutions if they appear during training sessions;
• trade on retail markets, fairs, in exhibition complexes (with the exception of such trading places as shops, pavilions, kiosks, tents, car dealerships, containers and others that ensure the safety of goods), except for the sale of non-food products approved by the Government of the Russian Federation;
• sale in kiosks of ice cream and soft drinks in bulk;
• trade in kvass, milk, vegetable oil, live fish, kerosene from tank trucks;
• seasonal sale of vegetables, fruits, melons and gourds;
• distribution trade in food and non-food products, except for those that require certain conditions of storage and sale;
• reception of glassware and scrap materials from the population (except for scrap metal, precious metals and precious stones);
• sale of folk art products by the manufacturer;
• repair and dyeing of shoes;
• production and repair of metal haberdashery and keys;
• plowing vegetable gardens and sawing firewood;
• services for the supervision and care of children, the sick, the elderly and the disabled;
• porters services at train stations and ports;
• change individual entrepreneur housing for rent, if it is his property;
• pharmacy organizations located in rural settlements;
• SP on PSN for some.

Organizations and individual entrepreneurs that make payments in remote or inaccessible areas (except for cities, regional centers, urban-type settlements) can also not use cash registers if these settlements are indicated in the list approved by regional authorities. In addition, the Order of the Ministry of Telecom and Mass Communications of the Russian Federation of December 5, 2016 No. 616 is allowed instead of online cash registers to use the old models of cash registers in settlements with a population of up to 10,000 people.

But even when the activities of an entrepreneur fit into these indulgences, they do not apply if excisable goods are traded or when automatic payment devices are used (vending machine). Without any reservations, cash payments without a cash register are provided only for the sale of objects of religious worship (religious literature) and the provision of services for the conduct of religious rituals and ceremonies.

Received individual entrepreneurs without workers if they provide services or sell products of their own production. This category of entrepreneurs is entitled to work without a cash register until July 1, 2021. However, if the individual entrepreneur hires an employee before this date, then within 30 days after the conclusion employment contract you need to register and start applying the CCP.

How online checkouts work

The additional difficulty of introducing the new order is due to the fact that online cash registers operate on a completely different principle than a cash register with a fiscal drive. Cash registers with data transfer to the tax office send information about each purchase made in real time to the FTS server. Moreover, first, this information from the online cash register is transferred to an intermediary - the fiscal data operator (OFD).

After receiving them, the intermediary sends a confirmation that the data on the sale has been accepted, and the check has been assigned a fiscal attribute. The receipt will not be generated without the operator's confirmation. Further, the OFD transmits information about the payments made to the IFTS, where it is accumulated and systematized in a special data storage system.

In addition, at the request of the buyer, who leaves his details, the seller is obliged to send him an electronic check. If the buyer, comparing the details of a paper check and an electronic one, finds a discrepancy between them, then he can report this to tax office, and on this fact, a check will be carried out.

New cash registers with an Internet connection have been operating since July 2017 in many retail outlets, and quite successfully. But, as practice has shown, it paralyzes the work of millions of sellers at once. But after all payers of UTII and PSN begin to use the CCP, the number of online cash registers will be almost 3.5 million units.

To this we must add those who now provide services to the population, issuing them typographic forms of strict reporting (BSO). From July 2019, for the issuance of SRF, it will be necessary to use a new automated system which is also recognized cash register equipment... Whether cash register manufacturers and fiscal data operators will be able to ensure the smooth operation of these devices is a big question.

Total online cash registers in 2019 in mandatory must:

• transfer purchase information in real time to your fiscal data operator;
• generate checks in in electronic format;
• ensure the printing of fiscal documents.

How much will it cost to install new equipment?

Of course, entrepreneurs are concerned about the question - how much does it cost itself? online checkout and its service for individual entrepreneurs? It will matter how much the existing cash register corresponds to the ability to install new software and a fiscal device. If the model of the cash register allows, then you can simply upgrade it, while spending from 10 to 15 thousand rubles. The acquisition cost new technology ranges from 25,000 rubles and more.

Please note: you need to buy new devices only from the list of models approved by the Federal Tax Service. CCP sellers are interested in its implementation, so you should not take their word for it that a specific model is included in the FTS list. See for yourself.

However, the matter will not be limited only to the expenses for the purchase or modernization of cash registers. An entrepreneur will have to pay for high-quality Internet communication services at the rates of his provider, as well as for the services of a fiscal data operator.

Please note that the OFD must also be selected only from the official list. The lowest tariffs of operators for the first year of service are 3,000 rubles, in subsequent years the price will be higher - up to 12,000 rubles for one device. Accordingly, the total cost will depend on how many KKM the operator will connect to. In addition, the new cashier must be registered with the IFTS. This can be done through the OFD (2,000-3,000 rubles) or free of charge on the website of the tax service, if you already have an electronic signature.

* (free if you already have an EDS or from 3 thousand if you want to order an electronic signature)

In total, the minimum costs for one year of operation of new cash registers will be from 25 thousand rubles for one device, provided that you will not buy it, but upgrade the existing one.

Are you going to open a current account? Open a current account with a reliable bank - Alfa-Bank and get free of charge:

• free account opening
• first foreign currency account
• certification of documents
• Internet bank
• and much more

Fines for violation of the requirements of the law

In addition to all these tightening to technical specifications KKM and a significant expansion of the categories of entrepreneurs who are obliged to issue cashier's check, the law raised the amount of fines for individual entrepreneurs under article 14.5 of the Code of Administrative Offenses of the Russian Federation:

• non-use of cash register - from ¼ to ½ of the purchase amount, but not less than 10,000 rubles;
• repeated violation, if it is proved that the cash register was not used in the calculations for the amount of purchases of more than 1 million rubles - administrative suspension of the individual entrepreneur for up to 90 days;
• use of old-style cash registers or violation of the procedure for their registration / re-registration - a warning or a fine of 1,500 - 3,000 rubles;
• refusal to issue a paper check to the buyer or send it electronically - a warning or a fine of 2,000 rubles.

Let's summarize - is a cash register needed for an individual entrepreneur and in what situations:

1. For individual entrepreneurs on USN, OSNO, ESHN, the requirement to work only with a new CCP came into force on July 1, 2017.
2. Individual entrepreneurs working in the field of trade and catering at the PSN and UTII and who do not have employees, from July 1, 2019, it is necessary to apply the CCP.
3. The same transition period - July 1, 2019 - is set for those individual entrepreneurs who provide services to the population, and at the same time have employees.
4. Only individual entrepreneurs without employees who provide services to the population or sell products of their own production have the right to a temporary deferral from cash registers (until July 1, 2021).
5. Before purchasing or upgrading the device, make sure that the model is included in the list of the Federal Tax Service.
6. Enter into an agreement for the provision of services only with those operators of fiscal data that are listed on the official website of the tax service.
7. List of taxpayer categories for which new order does not apply, is specified in article 2 of the law "On KKT" No. 54-FZ.

01/30/2018, Tue, 09:36, Moscow time , Text: Maria Sysoykina

Marketers, financial analysts and business coaches talk a lot about how to make a store perfect, throw loud words, refer to global trends. But in fact, everything is simple: if we are not talking about some high-tech AmazonGo, but about the conditional "Ryabinka" format "near the house", which does not differ from competitors either in prices or in goods, then there is only one way out: to fight for customer loyalty. And start with the simplest and most difficult at the same time: destroy those disgusting queues. Andrey Muradov, senior product manager of the Pilot group of companies, tells how to do this with the help of cash register equipment (KKT).

Why exactly KKT?

As the saying goes, size matters. The small box, which used to be called a fiscal registrar, but now proudly and incomprehensibly is called cash register equipment, since last year it began to play a huge role in retail. And all because, according to the new requirements of 54-FZ, an important mission was entrusted to it: to notify the tax office of every sale of the store. As a result, the device itself was made more complex by improving it with a fiscal drive (FN), and the wishes for its performance increased.

However, the basic requirement remains the same: the faster and more reliably the device works, the more customers manage to serve the store, the higher its profit, the more satisfied the customers, which means that they are more likely to return for new purchases.

Five main factors affect the performance of cash registers: the layout of the device, convenience and ease of maintenance, the reliability of the printer and the receipt cutter, as well as the consistency of the cash register with the software installed at the cash register.

Insides at autopsy

All cash registers, according to their layout, can be conditionally divided into two categories. The first - the elements of the device, such as the printing mechanism, housing, printer motherboard, fiscal board, are made by different manufacturers. Second, all elements of the device are made by the same manufacturer.

The first category, which can be hidden here, is a difficult case, since components made by different manufacturers can affect overall quality assembly. In most cases, such a CCP will print a receipt longer, as the signal travel time from one element to another will increase. In addition, the owner of such a device may face difficulties in the supply of spare parts. At some point, all the necessary parts may not be available, or the manufacturer of one of the CCP elements will set exorbitant delivery times. As a result cash register equipment will gather dust on the shelf, and the store, especially if it does not have spare cash registers, will begin to lose profit and face an increase in queues.

Therefore, it is better to pay attention to the representatives of the second category. Previously, it was believed that a CCP, all elements of which are made by the same manufacturer, is expensive. However, with the development of the production of domestic cash registers, which was spurred by 54-FZ, quite affordable models appeared on the market. For example, in the KKT developed by the Pilot company, the internal elements (printing mechanism, housing, motherboard and fiscal board) are made at the same plant, which allows achieving high printing speed (300 mm / sec).

Reliability is reliable

The reliability of equipment is determined not only by the availability of spare parts, which may be required not only for repairs, but also for servicing cash registers. And if you really can't do without scheduled maintenance, then it is quite possible to postpone the repairs. For example, out of 15,000 units sold by "Pilot" KKT POSprint FP510-F, the scrap rate was less than 0.001%. By the way, this model is currently on sale.

In order to talk about the reliability of the CCP, one should take into account the overall service life and the possibility of uninterrupted operation of individual elements, for example, a print head or a knife for cutting checks. On the Russian market, good indicators of CCP reliability are considered to be a printing speed of 200-220 mm per second; resource of the print head 100-150 km of receipts; receipt tape knife providing 1 million cuts.

So it is advisable to choose a device whose characteristics correspond to those listed, and, ideally, even exceed them. For example, SKY-PRINT 54-F prints receipts at a speed of 300 mm / s, the resource of its knife is 1.5 million cuts, the print head is capable of printing 150 km of receipts, and the total service life of the device is 7 years.

Cut so cut

The quality of the installed check cutter, while only a small part of the checkout machine, is of paramount importance when solving the problem of queuing in the store. If the check cutter KKT quickly becomes blunt, it cuts paper poorly. As a result, the cashier has to rip off the check, and not only will it take longer for the cashier to return the check to the customer, but there can be minor troubles. For example, in such a situation, a check often breaks off unevenly, and important data does not fall on it. We are all customers of stores. Imagine that you are given a torn off check, which, for example, does not contain information about the total amount of the purchase. This can be a real reason to contact the store administrator with a claim.

Working in a bundle

Cash registers are not independent equipment. It works in constant connection with a POS computer, which means it should be easily and seamlessly integrated with the cash register software. It would seem, what difficulties can arise here? But in reality this is a very delicate and not an easy task.

When replacing a fleet of equipment, a retailer always has to spend time and money on a new integration of cash register software and cash register software. However, sometimes this can be avoided. For example, the CCP manufactured by the Pilot company has a single driver that allows you to avoid the need to re-synchronize it with the cash register program when replacing a device.

Serve one left

KKT is a cashier's working tool. These employees most often do not have special technical education, therefore, the ease of maintenance of cash registers is of great importance to them. It is equally important that this process does not take long. Let's imagine a usual situation for a store: the cash register is over. check tape... If new tape cannot be quickly inserted into the device, then during peak hours it will inevitably lead to increased queues and customer dissatisfaction.

In addition, KKT users need to regularly - every 13-15 months - change the fiscal drive in the device. Therefore, it is desirable that the cash register equipment can be easily disassembled, otherwise it will take a lot of time and effort to complete this operation. For example, SKY-PRINT 54-F is equipped with a special hatch for removing a fiscal drive. That is, in order to get the PV, you do not need to disassemble the device.

Small bonus

Note that when choosing a cash register, it is also worth paying attention to two more points that do not directly affect the size of queues - the size of the cash register equipment and its design. It is desirable that the device be miniature. The fact is that the area next to the cashier's workplace in any store is considered the most profitable - after all, all customers, without exception, pass through the cash register. Products placed next to the checkout are in the direct line of sight of customers, which means that the likelihood of their resale increases. Accordingly, the less space on the cashier's desk is occupied by the cash register and other cash register equipment, the more items you can place on it.

The stylish design of the KKT has a positive impact on the store's image. Especially when it comes to boutiques, electronics and clothing stores. An unsightly cash register on the cash desk in such outlets can scare away buyers. Conversely, if the device has an interesting design and fits into the overall concept of the enterprise, customer loyalty can grow.

So, cash register equipment is not just a device necessary for any store in accordance with the law, but also an effective tool for dealing with queues. However, her choice is not an easy task, which must be approached with the utmost responsibility. In order not to be mistaken in your choice, do not hesitate to contact professional integrators who will help you choose exactly the equipment that will best meet the requirements of your store.