What is the accompanying resume of the clerk. Secretary's cover letter. Small but capacious

The first and main rule that concerns is that it must be written without fail. It doesn't matter what vacancy in the company you are applying for: general manager or assistant secretary. If you really want to get this job, get the recruiter interested. In addition to formal digressions about where you found a vacancy and what interested you in this job, write a text that will give an idea of ​​you as a future employee. What exactly can you offer your future employer? How did you distinguish yourself in your previous job? What skills will be useful in this job? The answer to at least one of these questions should be in your cover letter.

Competent resume cover letter

Writing the perfect resume cover letter isn't easy. You must consider the subjective human factor... Some HR manager will find your letter good, but some won't. But still, you need to try to make it universal.

"Hello Maria

My name is Alexandra Rykova. I found an open vacancy in your company for the position of content manager. I am interested in this work, since I have been filling sites and communities in social networks for three years (I attach examples in my resume). During this time, she mastered the basics of working with Adobe Photoshop, various CMS systems, and also gained knowledge of HTML layout.

If you are interested in my skills, I am ready to immediately start working in the office or on a remote basis. You can contact me by phone (+7 333 11 11 111) or by e-mail ( [email protected]).

Best regards, Alexandra."

Let's analyze the example given above:

• there is a targeted appeal;
• the applicant has indicated the position for which he is applying (to avoid confusion);
• the source from which the vacancy was taken is indicated;
• the required experience is mentioned;
• key skills are written, an example of the application of which can be found in the resume;
• contacts are indicated for quick communication with the applicant;
• correct farewell at the end of the letter.

(3 estimates, average: 5,00 out of 5)

Similar articles

In Western corporate culture, send along with summary short accompanying the note is considered good tone. This the applicant emphasizes his interest in the vacancy ...

Currently, many are worried about the question: is it necessary to write a cover letter? In the West, employment does not even raise the question of whether or not to write a cover letter. In our country, such an innovation is just beginning to become popular. Domestic recruitment managers are still more inclined to believe that a letter is a manifestation, at least, of knowledge of the rules of etiquette on the part of hired persons.

From all this, we conclude that a cover letter is a mandatory attachment to a resume for any vacancy offered by an employer. Writing a letter is as crucial as writing a resume, so try to take it seriously. It is also necessary to remember that applying for a domestic or foreign company, this position requires a number of certain rules and requirements from the employer, since by getting this place, you become an assistant and the right hand of the manager. We will describe some points on how to correctly write a cover letter for a secretary's resume. Transmittal letter can be drawn up both on a separate form, and in in electronic format... The size of your letter should be no more than 1/3 of an A4 sheet; if it is larger, you risk to tire the employer with your best qualities. When composing a letter, it is recommended to use a business-like style of correspondence, and the letter should also contain information:

• start your address to the employer with the words: “Hello”, “Dear”, “Good afternoon”;
• be sure to describe your personal and professional quality, as well as the acquired work experience and skills in the same place;
• and most importantly, your letter should contain notes of optimism in order to prove to the employer your desire to work and benefit the company;
• try not to be intrusive and demanding;
• at the end of the letter, write that you hope for long-term cooperation, and also that at the meeting you will be able to provide any Additional information.

Take note that your cover letter and resume are two different documents, so try not to repeat yourself or include the same information about yourself.

Example 1

Hello, Anastasia Alexandrovna. My name is Evgeniya Petrova. I read your ad in the newspaper "Work", I was interested in the vacancy of the secretary. She worked for five years at Kristall LLC as a secretary - assistant, but in connection with the move to Krivoy Rog, she was forced to look for a job. She described all her professional qualities and acquired experience in her resume, which, I hope, will not remain without your attention. I would be grateful for a response and an invitation for an interview at a convenient time for you, I will provide any information about myself at the meeting. You can contact me by phone: (101) 123 - 53 - 23

The ability to write your resume correctly is of great importance, but it is equally important how to write a cover letter for it correctly. Ready examples, useful recommendations for compilation - all this can be seen in the article.

No work experience

Accountant

Sales Manager

Lawyer

Secretary

Expert opinion

Chadova Svetlana

Even if you are confident in your own literacy, you should still carefully read the text of the letter at least once. "Sloppy" presentation, spelling, punctuation and other errors are not allowed.

Main purpose

Cover letter for resume performs a number of important functions:

1. Prefaces reading the summary, contains all the necessary comments.
2. Allows you to stand out from other job seekers thanks to the ability to add a few more offers. This is especially true in cases where the resume is drawn up in the form of a questionnaire, the form of which is offered by the employer himself. Then it is the cover letter that will carry a touch of individuality.
3. It allows you to interest the reader, convinces him of the need to familiarize himself with the resume and ultimately makes a certain impression about the applicant, namely, about his ability to present himself, “sell” himself.
4. Finally, in the letter, you can briefly mention the information that would be inappropriate in the resume.

Types of resume cover letters

Among the variety of such business documents, 2 large groups can be distinguished:

1. Short letter performs a purely technical task: it really "accompanies" the resume and sets up the reader to open the main document for correspondence acquaintance with the applicant's candidacy. As a rule, it consists of 2-3 sentences, for example:

“Hello, Victor Nikolaevich! My name is Ekaterina Borisovna. I am interested in the vacancy of an active sales manager, I am sending you all the necessary information in your resume. "

In such cases, it is obvious that there is no point in duplicating the information of the main document, trying to compose especially long texts. Before talking about yourself, you should say hello and briefly introduce yourself.

1. Detailed cover letter, as a rule, it is used in the case when the applicant wants to take the vacancy of a manager, commercial director and other management positions. The same situations include the cases when the applicant claims to be "non-standard", creative professions... Obviously, already at the stage of writing with a resume, you need to demonstrate your communication skills, show your individuality in order to form a favorable first impression.

Expert opinion

Chadova Svetlana

Leading HR specialist, lawyer, labor law consultant, site expert

You should not think that the accompanying text is written for a whole page or more. In fact, it should consist of 3-4 points (3-4 paragraphs) and be easy to read in just 30-40 seconds.

Structure of the accompanying text to the resume

The cover letter for the resume has a clear structure: you need to write it taking into account all the necessary points:

1. Greetings.
2. Main part.
3. Parting.

Greetings

You can greet in any convenient way: "Hello" or "Good afternoon." It is important to take into account several features:

1. If you know in advance who exactly you will be contacting, you should mention this particular person. It is allowed to name it exactly as you read about it in the corresponding ad - by name or by name and patronymic.
2. If you do not know who exactly you should contact, you can write simply "Hello!" or "Good afternoon!"
3. If you have already talked with this person on the phone, you can briefly mention this fact - this will make it much easier for the employee to remember you. For example:

“Good afternoon, Maria! In continuation of our today's telephone conversation, I am sending my resume. "

Main part

This is the body of the accompanying text. Your thoughts should be expressed succinctly, concretely and logically. It is not allowed to move from one point to another, violate the logic of the story. The following sequence of presentation can be taken as a basis:

1. First, they traditionally talk about what kind of position they are applying for. It should be named exactly the same as it was mentioned in the department, for example: "active sales manager of the sales department".
2. Then you need to talk about why this particular vacancy attracted your attention in an interesting, not formulaic way. It is best to be sincere and avoid categorical formulations, for example: "Since childhood I dreamed of ...", "I love very much ...", "I am irreplaceable ...", "My unique qualifications allow ...", etc. This may be true - i.e. a person can really have a calling. But it is better to put yourself in the reader's shoes: no one can fully believe a person in absentia, just because he wrote a well-written letter with a presentation of his talents.
3. Next, you need to describe your own professional experience. Moreover, it is important to keep in mind that you are not describing an experience in general, but one that can be useful in a given position. If there is no experience at all, you can write about it like this:

"I am a graduate ...., So this job may be the first for me." That is, you should not write categorically "I have no experience, but I will learn everything."

At the end of the main part, right before goodbye, you can once again mention why you are so interested in this vacancy. Of course, this should be done in other words - so that the reader becomes interested.

Parting

You need to write politely and moderately original. There are 2 options:

1. You can follow the standard path: "Best regards" and your contact details.
2. It is possible to hint that you are expecting a response, i.e. create a certain image of the future, but again without categoricality, for example:

"I would be glad to hear your response to the letter and look forward to fruitful cooperation."

"I am waiting for a reply to the letter, I will be glad to see your proposal."

On the other hand, you should not show any extreme feelings, for example:

"I look forward to hearing from you, you are my last hope."

"I will look forward to hearing - preferably as soon as possible."

Writing a cover letter for your resume: TOP 5 useful tips

And finally, the 5 most important tips, which can be considered at the same time the most common mistakes made by job seekers. The ability to write a cover letter for a resume has its value both at the stage of absentee consideration of a candidate and during the interview. Basically, it's an opportunity to make a first impression. Therefore, it is better to know in advance what mistakes should not be made when drawing up this document.

1. Brevity is the sister of talent

A capacious, concrete presentation is one of the main requirements. The evaluation criterion is very simple: it should take no more than a minute to read the entire text. In this case, you need to read thoughtfully, and not sliding between the lines.

2. On the case and on the case

The style of presentation is exclusively formal and businesslike. The content of the document is filled exclusively with facts: what vacancy you are interested in, where did you find out about it, what exactly you were interested in, what is your experience in similar activities.

3. Create an atmosphere of trust

The purpose of the letter is to “sell” the first meeting. And without establishing a trusting environment, it will be difficult to do this. You can create such an atmosphere with unconventional formulations. Surely the phrases “I am interested in mutually beneficial cooperation”, “I have a sufficient level of competence”, I treat any business with all seriousness and responsibility ”can“ scare off ”. The reason is in their stereotyped and categorical shade. The same clichés can be replaced by phrases containing objective, concrete facts.

The cover letter is a supporting document to the submitted resume.

If you are sending your resume to a foreign company with a worldwide reputation (brand), then the requirements for the compilation of the accompanying one are quite high. The document must be drawn up on a separate sheet; all details, which, in particular, include the title, date of compilation, name and address of the recipient, signature - are affixed in accordance with the rules for processing business letters. If the information is sent by e-mail, then the cover letter, like the resume, should be attached in Word format.

A resume sent by E-mail to less pretentious structures can accompany the correct text in the body of the letter, without putting it on a separate sheet. surname, initials (or surname and first name) and contact information must be in plain sight.

A short cover letter looks something like this (examples 1-3):

Example 1.

Dear Maria,

in response to your vacancy "refrigeration equipment sales manager" published in the journal "Work and Salary", I am sending my resume. I would be very grateful if you do not disregard him.

Best wishes,
Ivanova Anna, tel. 8-916-111-11-11

Example 2.

Good afternoon, Maria.

In the attached resume file. I am applying for the position of a financial analyst. The source of information about the vacancy is www.zarplata.ru I am ready to provide any additional information necessary to consider my candidacy.

Example 3.

Ladies and gentlemen,

Please consider my resume for the vacancy of an accountant, deputy chief accountant.
I would be glad to receive an invitation from you for an interview.

Yours faithfully, Ivanova Anna, tel. 8-916-111-11-11

Full cover letter (intended for Western-style companies personnel management) is constructed in a similar way. The text of the cover letter must reflect:

1. Title of the position (possibly - two related or similar positions), to which the resume is sent; it is also desirable to indicate from which source you learned about the vacant position (positions); proposal of his candidacy.

Example 4:
After reviewing the information on your website, I learned that your company has opened vacancies in the field of sanitary control of meat and dairy raw materials. In this regard, I want to propose my candidacy for consideration for a position related to the implementation of the function of quality control, sanitary and veterinary control of raw materials and finished products... I believe that my work experience can be in demand both in the position of an expert in the procurement of meat and dairy raw materials, and in the position of the head of the sanitary control service.

2. A very short, but accurate and meaningful summary of the resume, with the aim of justifying the suitability of your professional and personal qualities the position for which you are applying.

3. Your willingness to work, dedication, and professional growth in the area specified in the vacancy direction, and better - within the walls of this particular company.

Example 5:
Over the past years, I have been successfully working in the chosen direction as part of the state veterinary and customs regulatory authorities, I have established contacts and experience of cooperation both with the largest Russian food industry enterprises and with leading foreign suppliers. The attached resume will give an idea of ​​my professional experience, qualifications and potential opportunities.

Example 6:
All my experience labor activity, professional knowledge and skills, as well as expectations of further advancement, lie in the area of ​​active direct sales and work with clients (both at the executive and administrative levels). At the moment, I have more than 5 years of experience in sales in the B2B market in the production area, as well as experience in leadership in this direction during the last year of work. In my last job, as the head of the sales department, I was personally responsible for the activities and results of the sales service in the field of B2B (medical and cosmetic equipment).

4. Readiness for a personal interview in the company, during which you will more fully present information about yourself.

5. Contact information.

Example 7:
I will gladly accept the offer to meet and tell a little more about my work experience and potential potential. You can contact me by phone ... or email ...
Sincerely,…

Example 8:
If you are interested, I will be glad to answer all your questions during the interview. You can contact by phone. Thank you in advance for your attention and time devoted to my candidacy.
Sincerely,…

A cover letter may not be universal for the entire range of jobs you are interested in. Since the addressee of the letter is different people and different organizations, the text of the letter, in accordance with each requested vacancy, should be slightly modified. A cover letter always refers to a specific vacancy in a specific company.