As in the report card, a holiday is indicated. How to reflect a public holiday in the time sheet. Taking time off in the timesheet

T-12 timesheet is a form approved by Goskomstat and is one of the register options for recording working hours. Where to download the time sheet form and what is the specificity of its practical application, we will tell in the article.

What is form T-12 (timesheet)

On the basis of the T-12 form, introduced into the practice of document circulation by Goskomstat in the decree of 01/05/2004 No. 1, a time sheet is formed, which is intended for use for the purposes of:

• keeping records of visits by employees to their place of work in accordance with the established schedule;
• definition of indicators for calculating the salary of employees;
• the formation of certain statistical data on personnel (for example, sent to Rosstat or research agencies).

It should be noted that the form in question must be completed manually (on a PC using Word or a similar program, or in printed form with a ballpoint pen). And the time sheet, designed to be filled in automatically when access control systems are activated, is drawn up on the basis of another form of the State Statistics Committee - T-13. The selected form of the 2017 time sheet should be specified in the accounting policy.

Read about what the T-13 form is in the article "Unified form No. T-13 - form and sample" .

When it is supposed to use the timesheet form 0504421 according to OKUD

The time sheet form corresponding to OKUD number 0504421 (T-12 has a very similar name to it, therefore, sometimes confusion can arise when applying this or that document) was introduced into business circulation by the Ministry of Finance of the Russian Federation, which issued order dated 03/30/2015 No. 52n. This document is used for the same purposes as the T-12, but is subject to use in government agencies.

The time sheet corresponding to form 0504421 also has a rather similar structure to form T-12. Therefore, for an employee of the HR department, as a rule, it does not present any problems to adapt to a document approved by the Ministry of Finance, if he is used to using the form from Goskomstat, and vice versa.

Is it allowed in private firms to use the timesheet f. 0504421

The use of a timesheet in the form of 0504421 is not prohibited for private companies. The fact is that from 01.01.2013, firms that are not directly prescribed by the law to use specific unified forms of primary sources are allowed to use any others. Therefore, a private company has the right to use, in order to monitor the time spent at work by employees, a time sheet on the form T-12, and form 0504421 or another form developed independently. One way or another, the company must have such a document - due to the fact that, in accordance with the provisions of Art. 91 of the Labor Code of the Russian Federation, each employer must monitor the time spent at work by hired employees.

Read more about filling out the T-12 form in the material "Unified form No. T-12 - form and sample" .

Where the T-12 form is available for download

You can download the time sheet - a simple form T-12 - on our portal.

Time sheet, form 0504421 (form download)

The time sheet form 0504421 is also available for download on our website.

How are vacations indicated in the timesheet?

Unified forms for keeping a time sheet of employee visits at Russian enterprises T-12 and T-13 imply the reflection of information about vacations using the codes given on the title page of the T-12 form.

These codes are presented in two varieties: alphabetic and numeric. The use of both is equivalent. Moreover, in the local standard of the organization, a certain mixed use option or one involving the use of completely different codes can be fixed. The employer also has the right to independently develop and use the time sheet form with symbols in it.

Let's see what designations are applied to vacations.

Main and additional leave

When an employee goes on regular paid leave, and the company uses the T-12 or T-13 form, the letter OT code or the numeric code 09 is recorded in the accounting table, which is given in the report card, for each day of the employee's vacation.

If the rest is additional, then another code is put down: OD (10).

Study and unpaid leave (administrative leave)

In the provisions of Art. 128 of the Labor Code of the Russian Federation, vacation at the expense of an employee is divided into 2 types:

• provided by the employer voluntarily at the request of the employee - in this case, the DO code (16) is reflected in the report card;
• necessarily provided by the employer at the request of the employee - the OZ code is used (17).

According to labor legislation, study leave also has 2 types (Article 173 of the Labor Code of the Russian Federation):

• leave for study with retention of earnings - is reflected using the U code (11);
• unpaid leave for passing entrance exams, sessions, state exams - is recorded in the report card using the UD code (13).

You can find out more about the legislative regulation of the provision of study leave in the article "Study leave under article 173 of the Labor Code (nuances)".

Maternity and parental leave

Maternity leave granted in accordance with Art. 255 of the Labor Code of the Russian Federation, reflected in the report card using the P code (14). Parental leave provided under Art. 256 of the Labor Code of the Russian Federation, is fixed using the coolant code (15).

A scenario is possible in which an employee who is on parental leave will work part-time. If this is so, then when accounting for her visits in the report card, the "double" code I (01) and OJ (15) will be applied. These codes can be specified in one cell of the timesheet using the "/" symbol (for example, I / OJ or 01/15), or add an additional line to the timesheet form.

Theoretically, there can be three codes in one cell. For example, if an employee agreed to go on a business trip and worked there a day off. In this case, the table will contain: К / РВ / ОЖ (06/03/15).

What to put in the report card if the vacation falls on a holiday

In accordance with Art. 120 of the Labor Code of the Russian Federation non-working holidays falling on the period of the annual main or annual additional paid leave are not included in the number of calendar days of leave and are not taken into account.

Holidays established by regional legislation are also excluded from the vacation (see the resolution of the Presidium of the Armed Forces of the Court of the Russian Federation of 12/21/2011 No. 20-PV11).

It follows that holidays falling on vacation in the report card must be designated with the code "B" or 26.

If you want, you can set your own code for this. This was indicated by the Ministry of Labor in a letter dated April 27, 2017 No. 14-2 / ​​B-370.

Outcomes

The Russian legislator introduced into circulation the forms of monitoring the presence of employees at work, adapted for employers of any form (including firms, both private and public). Employers who do not belong to government agencies have the right to use any form of relevant accounting documents. However, the T-12 shape continues to be one of the most convenient.

It is necessary to take care of the presence of an order from the head of the organization.

• RP (31) or NP (32) - downtime is not the fault of the employee. An order of the head of the organization is drawn up.
• Г (23) - absenteeism with preservation of salary. It is necessary to draw up an order from the head of the organization.
• PR (24) - truancy, which is a failure to appear at workplace for at least 4 working hours continuously. This category also includes administrative arrest, being in a sobering-up center, pseudo-strikes, etc. explanatory notes employees, acts of commissions, etc.
• NS (25) - hours worked part-time at the initiative of the employer. Notes in the report card are made on the basis of extracts from the employment contract, orders, etc.
• In (26) - days off.

Symbols and codes in the timesheet

B ", digital (19);

• temporary disability without granting benefits: letter code "T", digital (20);
• absenteeism: letter code "PR", digital (24);
• weekends and non-working holidays: alphabetic code, digital "B" (26);
• failure to appear for unclear reasons (until the circumstances are clarified): letter code "NN", digital (30);
• absenteeism: OL (24);
• day off or non-working holiday: B (26);
• downtime due to the fault of the employee: VP (33);
• absence from work due to the performance of state or public duties: Г (23);
• additional paid leave in connection with training: U (11);
• on-the-job training: PC (07).

The notes in the timesheet are made by the person responsible for maintaining the primary document of time attendance.

The meaning of letters and symbols in the timesheet

У 16 9 Reduced working hours for students УВ 17 10 Additional educational leave without pay УД 18 11 Maternity leave р 19 12 Parental leave (from partial payment) pts 20 13 Parental leave (unpaid) aw 21 14 Unpaid leave up to 22 15 Unpaid leave for reasons established by the OZ law 24 16 Sick leave B 25 17 Unpaid disability t 26 18 Hours of reduced work hours 27 19 Downtime (for reasons, unrelated to the employee) ch 28 20 Absence for reasons established by law (with preservation of remuneration) d 29 21 Absenteeism without good reason OL 31 22 Unworked hours (if the employer has set a part-time working day) NS 32 23 Days off at 33 24 Strikes 34 25 Absenteeism for unclear reasons NN 35 The table contains the most frequently used symbols in the timesheet.

Legends in the timesheet

A more detailed description and a complete list are usually found on the first sheet of the form. This makes it easier to navigate the symbols and determine in what situation what to put in the cell. Regular filling out of the form Filling out the report card is a painstaking work that requires attention.

It can be carried out using, for example, the method of continuous attendance and absenteeism. In this case, data is entered into each column. Symbols indicate both the presence of employees in the workplace and their absence, indicating the reasons. The number of hours spent at the place of work is also indicated.

Time sheet: breakdown of abbreviations

• with an automated method of processing, it is recommended to use a table of form No.

  Info

  Both forms were approved by the decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1. Commercial organizations can use timesheet forms developed individually on the basis of Articles 7 and 9 of the Law of December 6, 2011 No. 402-FZ, letter of the Ministry of Finance of Russia dated December 4, 2012 No. PZ-10/2012. Form No. T-13. Time sheet You can download the form here Municipal organizations use the time sheet form No. 0504421, following the instructions approved by the RF Goskomstat decree of January 5, 2004 No. 1. Recommendations for making designations in the time sheet form No. 0504421 are reflected in Order of the Ministry of Finance of the Russian Federation of March 30, 2015 No. 52n.

  Online magazine for an accountant

  New fields have been added to the formalizing part of the form for marking the accountant on the acceptance of the document, as well as for the signature of the responsible executor and its decryption. In addition to the traditional paper form for keeping a timesheet, today they use electronic versions... It is desirable that the registers be duplicated, i.e. both options were used.

  
  So the risk of loss will be minimal, and the reliability of the information is maximized. The easiest way to electronically maintain a timesheet is through office programs. Exce is best suited for this, allowing you to create tables of any type and size.
  The ability to set formulas simplifies the process of calculating both intermediate and resulting indicators. If you don't have enough experience with spreadsheets, you can use special software.

  Legend in the timesheet

  V budgetary institutions the accounting form is applied, approved by order of the Ministry of Finance of Russia dated March 30, 2015 No. 52n, which uses other digital and letter designations in the timesheet. 1. In what cases is the NN code put? The NN code, or the absence of an employee for unexplained reasons, is put down every time and until the employee is not at work, and the responsible person does not have documents on the reasons for his absence. Even if the head of the absent person swears that the employee is absent (PR code), do not rush to put this code in the primary accounting documents, wait until the person brings a document explaining his absence, otherwise it may happen that the report card is incorrect the code will be provided to the accounting department, and later it turns out that the employee was absent for a good reason, and then you will have to make changes to the primary accounting documents.

  Page not found

  Vacation To designate weekends, holidays during the annual main and additional paid leave (OT and OD), the letter symbol "B" is used, meaning a day off and a non-working holiday. The basis for such a rule is the norms of the Labor Code of the Russian Federation. According to article 120, non-working holidays during paid holidays are not included in the number of calendar days of rest. Sample filling out form T-13 The procedure for filling out the form The new form of the timesheet (0504421) is a table consisting of a heading, informative and formal parts.
  

  Attention

  The first part indicates the type of document, the correction number and the date of compilation. The work on filling out the content of the report card is painstaking. It must be carried out with special attention. For convenience, you can use the method of continuous registration of the turnout and non-turnout times.

  
  Each column is filled in with the appropriate code.
  Code Indicator name А Absences with the permission of the administration B Temporary disability, disability due to pregnancy and childbirth C Weekends and non-working holidays D Fulfillment of public duties K Business trips N Work at night O Regular and additional vacations OR Leave to care for a child P Absenteeism C Hours Overtime work NN Absenteeism for unexplained reasons (until the circumstances are clarified) VU Weekends of the educational institution Additional educational leave ZN Substitution in grades 1-3 salary Substitution in extended-day groups AP Substitution in grades 4-11 RP Work on weekends and non-working holidays Ф Actual hours worked For convenience, we suggest downloading a file with a transcript of the 2018 timesheet.
  Workdays and life are presented different situations, so you need to know how to skillfully reflect every regular and not very situation in the time sheet. You also need to understand what letter designations in the timesheet to use. Subscribe to the accounting channel in Yandex-Zen! Time sheet keeping Working time is an important part of keeping records of any organization.
  With its help, it is possible to control the activities of the enterprise and discipline subordinates. To simplify the procedure, a unified form was specially developed in the form of a time sheet. At each enterprise, a responsible employee is appointed (from the personnel department, accounting department, etc.)
  who specializes in timesheet management. It is compiled based on the specifics of the company's activities and the number of personnel.

How do I fill out a timesheet on non-working holidays? How do I calculate the supplement for work on weekends and holidays? Details in this article.

Question: How to fill out a time sheet on non-working holidays due to the change in Art. 153 If a part of the working day (shift) falls on a weekend or a non-working holiday, the hours actually worked on a weekend or non-working holiday (from 0 hours to 24 hours) are paid in an increased amount. Need to split the shift? We just have a shift from 18.00 to 5 in the morning how to reflect a holiday in the time sheet, you need to split by the hour, put a pt

Answer: Yes need.

V double size pay for hours that fall on a weekend or holiday (part 3 of article 153 of the Labor Code of the Russian Federation). For example, if a part of the night shift falls on a holiday, charge extra payments for work on a holiday from 0 o'clock. Pay for the employee's work until this time as a normal night shift.

If during one work shift the employee worked at night and on holiday, there will be three codes in the report card. For example, if a shift starts on a weekday at 6 pm and ends on a holiday at 5 am, the report card will be marked I / N / RV.

Additional payments for work on rest days are set collectively and (or) labor contract(other internal documents of the organization) (). The amount of such surcharges can be any, but not lower than the minimum level established Labor Code RF. That is, pay for work on a weekend or a holiday:

• piece-workers - not less than double piece-rate rates;
• employees whose work is paid at daily and hourly wage rates - in the amount of double daily or hourly wage rates;
• employees receiving a salary - in the amount of a single daily or hourly rate in excess of the salary, if the person worked within the monthly norm of working time, and in the amount of at least double the daily or hourly rate in excess of the salary, if the work was performed in excess of the monthly norm of working time.

If only part of the working day (shift) falls on weekends or holidays, pay an increased amount for the actual hours worked on weekends or holidays (from 0 to 24 hours). This procedure is established in the Labor Code of the Russian Federation. *

How to pay for an employee's work if only a part of his working time falls on a holiday (weekend)

In this case, pay double the amount for hours that fall on a weekend or holiday (part 3 of article 153 of the Labor Code of the Russian Federation). For example, if a part of the night shift falls on a holiday, charge extra payments for work on a holiday from 0 o'clock. Pay for the employee's work until this time as a normal night shift. *

Legend for timesheet

Overtime pay calculation has changed

In the unified form of the timesheet, the duration of work in conditions that deviate from normal are denoted by different codes: *

• - "N" - at night;
• - "RV" - on a weekend or holiday;
• - "C" - overtime.

If during one work shift the employee worked at night and overtime, there will be three codes in the report card. For example, if an employee worked 8 hours on a weekday, 2 hours additionally overtime, of which 1 hour fell at night, the report card will have a mark I / S / N; 8/2 / 1. *

Taking into account the addition made to article 152 of the Labor Code, overtime worked on a weekend or holiday does not need to be highlighted in the report card with the code "C".

All hours of work on a day off according to the schedule or a non-working holiday should be marked with the code "РВ", including night hours. *

Completing the time sheet for the month when it was overtime work on weekends and working days

The employee has a five-day 40-hour work week and daily work time records.

On July 29 (Saturday), the employer hired him to work from 14.00 to 24.00. On this day, the employee was given a break for meals from 19.00 to 20.00. In total, the employee worked 9 hours, of which 2 hours at night.

On July 31 (Monday), the manager detained the employee for 4 hours. He worked from 10.00 to 23.00 with a lunch break from 13.00 to 14.00. In total, the employee worked 12 hours, of which 1 hour at night.

What marks will be in the timesheet in a unified form?

Solution

The July timesheet will have entries similar to the sample below.

Sample. July time sheet (download)

In the report card hours of work under normal conditions are indicated by the code "I", hours of work on the day off - by the code "PB", at night from 22.00 to 6.00 - by the code "H", overtime - by the code "C". On the weekend of July 29, there is no overtime mark, but on a weekday there is.

In the bottom line of the timesheet, the number of hours worked in conditions that deviate from normal is indicated by fractional codes in accordance with the type of deviation from normal working conditions.

- "RV" - 9 hours - the entire duration of work on a day off;

- "N" - 2 hours - including the duration of work at night.

- "I" - 8 hours - the duration of the day shift on the working day;

- "C" - 4 hours - the duration of overtime work per working day;

- "N" - 1 hour - including the duration of work at night.

Everything at the enterprise is subject to accounting. Including, and work time... It is it that is designed to perform tasks that are the raison d'être of the organization. Labor legislation obliges every entrepreneur to keep a clear record of working hours. How this is done in practice is discussed below.

The need to maintain a timesheet

Accounting for the time worked by each employee provides:

• control of labor activity;
• observance of discipline by subordinates;
• the correctness of the calculation of earnings;
• operational information about what resources the manager has for a specific period of time.

In order to simplify the fulfillment of the listed requests, a standard form of the document, which is called the time sheet (TURV), has been introduced into practice.

Alphanumeric code in the report card. Basic notation

For the convenience of accounting for all possible situations with the use of working time, employees use codes developed and approved by Goskomstat. They are assigned to all cost elements. The enterprise has the right to encrypt the types of use of working time to choose from:

• letters;
• in numbers.

You do not need to memorize the conventions. All of them are contained directly on the TURV form. It is only necessary to put down the appropriate codes in each box in front of the names of individual employees carefully.

The list of ciphers is considerable, but in fact all of them are not used at the same time. Some designations are applicable only to enterprises with a certain specificity of work.

Most of all, the designation TURV is in use, which relate to the direct work of employees at their workplace:

Labor during the day was coded with the letter I, which can be deciphered as turnout time. The rest of the designations contain the initial letters of the varieties of work. As for the numbers, they are simply put down in order.

Important! The management should remember that the fact of overtime work and on days that are officially days off must be legalized by an appropriate order.

Deciphering the designation of types of vacation

All vacation options are coded in letters and numbers. They hide behind numbers from 09 to 17.

It is easiest to decipher the designations of annual vacations - basic and additional, since they are designated as OT (09) and OD (10). Other types of leave have the following codes:

TURV also records information about the vacation by:

• BiR R or 14;
• caring for a baby until she turns 3 years old coolant or 15.

Important! When an employee undergoes training and continues to work on a reduced working day, his working time is marked in TURV as UV or 12.

Features of using the NN code in the report card

Among the types of time spent is the absence of an employee for unclear reasons or until all the circumstances of a possible absenteeism are determined. They are designated as NN or 30. The code is put in front of the surname of the employee who did not show up for work at the set time. At the same time, the person responsible for drawing up the TURV does not have any documents or verbal reliable information about the reasons for the absence.

You should not immediately put the PR code in the appropriate box, which fixes absenteeism. It is wiser to wait for convincing explanations or documents from the absent employee that prove that the reason for the failure to appear is valid.

If you hurry to put down the absenteeism, then it is possible that the report card with the wrong code will fall into the hands of the accountant who calculates the salary. Subsequently, when the reason for the absence of an employee turns out to be valid, it will be necessary to correct two errors and make adjustments to the documentation with initial accounting.

Important! Until the reasons for the absence of an employee at work are clarified, it is more reasonable in TURV to designate the corresponding day with the neutral code НН (30).

Possible errors in filling TURV

In addition to the usual mistakes in TURV, there are really significant errors.

Example. An employee of the enterprise visited a nightclub on the day off and was among the violators of the order. As a result, he was detained by the police and held in custody for several days. The accounting employee in charge of TURV maintenance designated the days of absence of the employee as PR - absenteeism.

In this case, an important mistake was made. Absenteeism is absence without any reason that can be identified as valid (Art. 81, clause 6a of the Labor Code).

Therefore, it is more correct to enter an additional designation and write down, for example, the AA code (38) - administrative arrest. Or designate the missed days with the NB code (35) - free absence for reasons stipulated by law.

Often, when an employee is on sick leave, on BIR leave, unpaid leave, weekends (C) are put on the report card instead of the correct codes - B, R and DO. This is also wrong.

Several questions and answers

Question 1. What is the difference between F. No. T-12 from f. T-13?

Answer. The choice of using one of the forms depends on the method of controlling the working time. When the attendance of employees is recorded at the enterprise automatic system, then it is more convenient to use f. No. T-13. In other organizations, the universal f is used. T-12. And it also has R.2, in which you can enter calculations for the remuneration of employees. As for the letters of the timesheets, they are identical in both forms.

Question. 2. At the enterprise, TURV is carried out in electronic form using standard codes. Do I need to additionally fill out a paper form. No. T-13?

Answer. With such an organization of employee time tracking, you just need to certify the timesheet with an electronic digital signature - and that's it.

Ask an expert

How to correctly set days off in TURV for an employee who is on a business trip before and after them?

Answer. There are two points of view in solving this issue:

1. Put down the code indicating the day off, that is, B or 26.
2. Write down K or 06, thereby recording a business trip.

There is no unified approach, there are no standards that exclude one of the designations. Therefore, you can use any cipher, based on the practice that has taken root in a particular enterprise.

HR department inspector N. L. Sizova

TURV is an important document. Indeed, with its help, all costs of working time are clearly recorded. The document helps to clearly monitor discipline and correctly calculate the salary. TURV clearly demonstrates to the manager how effectively the work of each of his employees is used. For correct filling in the document there is a hint with the decoding of the codes.

Time sheet - designations 2017-2018 years in most companies continue to take from the unified form, although it now has only a recommendatory nature. On what principle the time sheet is kept track of working time and what designations are used for this, will be described in the article below.

What is the report card for, what is its most often used form?

The need for a timesheet (hereinafter referred to as the timesheet) is due to:

1. The requirements of Art. 13 of the Law "On Accounting" No. 402-FZ of December 6, 2011, according to which all business entities are required to record every fact of their economic life.
2. Ease of use for payroll calculation.

Since the time sheet refers to primary documents, with the entry into force of certain provisions of the law "On accounting" from January 1, 2013, it is not necessary to use unified forms T-12 and T-13, approved by the Resolution of the State Statistics Committee No. 1 of January 5, 2004, for its maintenance. That is, organizations have the right to develop and use their own forms.

However, forms T-12 (for manual filling) and T-13 (can be filled in automatically) managed to prove themselves with positive side as the most convenient to use. In this regard, most companies continue to use them, sometimes making individual adjustments.

Don't know your rights?

What are the rules for placing letters in the timesheet?

In addition to the approved unified forms, the Goskomstat decree No. 1 also contains explanations for filling them out, which can be used if problems arise with the design of one form or another. According to these clarifications, the time sheet actually worked / unworked by each employee of the organization is noted. To do this, opposite the surname of each employee, certain letter designations are put down for each day of the month (including weekends and holidays), under which the number of hours is put (if it is possible or necessary to count the time spent by the employee at work).

At the same time, the employer, at his discretion, can choose any of the methods for affixing marks in the report card:

• either by the method of continuous registration, when attendance / non-attendance and all other deviations are noted;
• or by registering only deviations (absenteeism, late arrivals, overtime, business trips, etc.).

The marks on the timesheet are not enough for the payroll calculation if there are deviations from the attendance. For example, the departure of an employee on vacation is carried out on the basis of the corresponding order, and in this case, the days indicated in the order are marked on the report card. The same is the case with business trips, sick leave and truancy. In the accounting department, they look at additional documents justifying the marks in the timesheet, and only if the data in them coincide, they make the appropriate payroll calculation.

Explanation of frequently used designations

In the unified form of the T-12 report card, the symbols used both in it and in the T-13 form are given. Here are some of them:

• "I" - an employee's exit to work in the daytime according to the working hours established in the organization;
• "N" - an employee's exit to work at night (according to the norms of Art. 96 of the Labor Code of the Russian Federation, this is considered to be going to work from 22:00 to 6:00);
• "RV" - work on weekends and holidays (officially weekends and holidays are established by the norms of Art. 111-112 of the Labor Code of the Russian Federation);
• "C" - overtime work, to which, according to Art. 99 of the Labor Code of the Russian Federation, the employee is involved on the initiative of the employer and with the consent of the employee (the basis for affixing this mark is an additional document, from which it follows that the employee has given his consent);
• "OT" and "OD" - annual main and additional paid vacations, respectively (the basis for affixing such a mark is the order to grant leave);
• "TO" - business trip to which the employee is sent on the basis of the corresponding order;
• "B" - temporary incapacity for work, for the confirmation of which the employee must submit a sick leave drawn up in accordance with all the rules;
• "PR" - absenteeism, which is considered according to the norms of Art. 81 of the Labor Code of the Russian Federation as absence from the workplace without good reason;
• "B" - days off - this is how the days are marked when the employee did not come out (and should not have come out) to work (since all the numbers are indicated in the report card, weekends are also marked so as not to get confused in the future in the calculations).

Decoding the meanings of letters associated with emergency situations (NN, OZ, NV, OV, OZH)

The frequently used designations listed in the previous paragraph are well known to cadres and accountants. However, in the organization there are also abnormal situations associated with the exit / absence of employees to work places - and they also need to be marked in the report card to avoid confusion.

Here are some cases:

1. "NN" - failure to appear due to unclear reasons. It is put down in the report card if the employer does not know the reasons why the employee did not go to work. This designation assumes that after finding out the reasons, it can be corrected. For example, an employee did not go to work for a week, did not answer phone calls, and it was not possible to contact him by other means. At this time, "NN" is put on the report card. If a week later the employee appeared and brought a sick leave, then "NN" can be corrected to "B" (temporary disability with the appointment of benefits).
2. "OZ" - leave without pay, provided by law. For example, according to the provisions of Art. 128 of the Labor Code of the Russian Federation, citizens, upon their request, are required to provide up to 5 working days in connection with the registration of marriage or the death of close relatives. If we are talking about leave without pay, provided by the decision of the employer, "OD" (paid additional leave) is put down.
3. "NV" - additional days off without pay. It is understood that the day off in this case is provided to the employee by the decision of the employer in excess of the days off, which are enshrined in labor legislation (in other words, this is a day off). If for such an additional day off there is still a salary, then "OV" is put down (paid additional day off).
4. "ОЖ" - leave to care for a child under 3 years old. Throughout the entire time of the decree, the employee retains a workplace - which means that his surname is put down in the report card, and a corresponding mark is put on the contrary.

So, various letter designations, with the help of which the cases of attendance / non-attendance of an employee at the workplace and their features are displayed, are used in the report card for the convenience of recording working hours. To affix a number of designations, the person keeping the timesheet needs a document confirming the words of the employee. The list of designations used in this in most companies, as well as the form of the report card itself, is taken from the decree of the State Statistics Committee No. 1.